PUBLIC SERVICE COMMISSIONER (TWENTY-NINTH REPORT OF THE).

Appendix to the Journals of the House of Representatives, 1941 Session I, H-14

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1941. NEW ZEALAND.

PUBLIC SERVICE COMMISSIONER (TWENTY-NINTH REPORT OF THE).

Presented to both Nouses of the General Assembly by Command of His Excellency.

To His Excellency Sir Cyril Louis Norton Newall, Marshal of the Royal Air Force, Knight Grand Cross of the Most Honourable Order of the Bath, Member of the Order of Merit, Knight Grand Cross of the Most Distinguished Order of St. Michael and St. George, Commander of the Most Excellent Order of the British Empire, Governor-General and Commander-in-Chief in and over His Majesty's Dominion of New Zealand and its Dependencies. May it please Your Excellency,— As Acting-Commissioner appointed in terms of section 23 (4), Finance Act, 1919, I have the honour to submit the following report as required by section 15 of the Public Service Act, 1912.

REPORT.

It is my very sad duty to report the death of the Public Service Commissioner, Mr. T. Mark. This occurred with tragic suddenness while Mr. Mark was about his duties as Commissioner on 9th June, 1941. My sense of personal loss is profound. Mr. Mark was my colleague as joint Public Service Commissioner from 16th August, 1936, until December, 1938, since when I have been closely in touch with him. My personal feeling about this distressing event is shared by the whole Public Service. Mr. Mark had established for himself in the Public Service a reputation not only as a leader, but as a just and kindly man. He came to office at a singularly difficult time. The Public Service, in common with the whole community, had been ravaged by an economic depression and the whole Service was in the doldrums. A much overdue regrading had to be undertaken. The new Government had just succeeded to office, and a rapid expansion of Public Service functions occurred when entirely new fields of public enterprise were entered. Mr. Mark brought to his task a unique experience. He had been a member of the staff of the Public Service Commissioner's Office since the inception of central personnel control in this country in 1913, passing

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from junior rank through all the offices to that of Commissioner. During his comparatively short term of office he participated in the most comprehensive reclassification of the Public Service that has ever been undertaken. The general satisfaction with which this work was received was in itself a testimony to his exact and various knowledge not only of the functions of the Public Service, but also of the personnel. In his desire to acquaint himself with officers and employees and with their duties, he penetrated into the remotest locations at which the public servants are stationed. His memory of individuals never ceased to astonish. Mr. Mark was intent always upon any progressive measures that tended to make the Public Service more efficient and better fitted to discharge its functions in the State. He believed in the need for better-qualified and better-trained personnel, and sought every means to secure these ends. Much of his planning was seriously hampered by the outbreak of war, but one of his insistent aims was to push on with these measures with even greater determination. He perceived that there would be a tendency to slacken in endeavours of this nature in face of the great difficulties arising out of war. His firm dictum was that efforts along these lines were even more necessary than in times of peace. During Mr. Mark's regime, many advances had been brought about in methods of management and systems of work, particularly since the war began. He devoted untiring efforts towards better ways of doing work and towards savingstaff and equipment. The heavy burdens placed upon the Public Service Commissioner by the organization of war Departments and heavy staff losses, with consequent adjustments and. temporary additions, imposed great strain upon Mr. Mark. To all of this work he gave his whole-hearted and devoted' service. His death would have been a severe blow at any time, but at this particular juncture, when so many matters of high importance were in train, his passing was a serious loss both to the Public Service and to the State. Inspection of Departments. A certain amount of inspectional work has been carried out during the year, but it has been impossible to adhere to the programme of intensive inspection originally contemplated owing to increasing difficulties caused by the war. The major problems as to staffing and organization of work arise in Wellington or can be more effectively dealt with here in collaboration with the administrative and senior executive officers of Departments. What inspection work has been done has proved to be of considerable value both to this Office and to the staffs concerned. It has provided a better knowledge of officers and groups of employees, particularly those located in country districts, their work, their conditions of employment, and, in consequence, a clearer understanding of their problems. It has also enabled suitable selections to be made at short notice of officers required for special positions demanding particular personal and other qualifications. Many such positions arise in the war Departments or in Departments involved in war work. Another important phase of inspectional activities has been to ascertain to what extent women can be substituted for men for the duration of the war and to survey the state of the market for female clerical workers in various towns throughout the Dominion. It has been possible to effect staff savings in some of the smaller country towns by arranging for clerical and typing staffs to service two or more Departments. This question is, of course, bound up with that of office accommodation.. To achieve satisfactory results it is necessary that the Departments involved be located in the same building or at least in close proximity to one another. Other benefits which have accrued from departmental inspections are the improvement and standardization of office systems and methods. It is sometimes found that there is lack of uniformity in this respect, even in the district offices of the same Department, and in such circumstances immediate steps have been taken to effect the requisite improvements for the purpose of increasing efficiency and preventing waste of time and labour. One ot the greatest advantages of departmental inspections from the viewpoint of staff is the opportunity afforded them of full and free discussion of their individual cases.

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Typewriters and I )u.pli:oatxng-maohines. The review of Departments' requirements with the object of supplying the needs of the war Services has continued throughout the year. The position has been examined throughout New Zealand, and in practically every case enthusiastic co-operation by Departments has been given in making available to war Departments any machines tliat could possibly be spared. The Post and telegraph Department and Railways Department have also assisted in this direction, with the result that up till the present time the needs of the Air Force, Army, and Navy have been met. The difficulty, however, is not yet over. Ihe action of various secondary schools is much appreciated on account of the valuable help they have rendered by releasing some one hundred and twenty machines for the same purpose. An investigation has also been made of second-hand typewriters available for purchase in the various towns in New Zealand, and many machines have been obtained in this way. Petrol Conservation. The Commissioner desires to express appreciation, of the way in which Departments have met the necessity for conserving petrol-supplies. Some thirty-six Liaison Officers have been appointed in. various towns, and it has been their responsibility to review all itineraries in order to ensure that as far as possible officers proceeding on a similar route shall occupy only one car. In effect, this means that no officers should leave a town by motor-car without the consent of the Liaison Officer. At a number of points the Post and Telegraph and Railways Departments have stationed cars for hire. This has meant that a good deal of " dead running " has been saved. The objective of all Liaison Officers has been the maximum saving of petrol without prejudice to the carrying-out of official duties. The saving of petrol in this way has been very substantial. I n one or two instances, officers have tended, probably unconsciously, to hinder this economy work by wishing to adhere to established, precedent. Action, however, has been taken, to ensure that any such difficulties should be removed. The ready co-operation ol officers generally in this connection is to be commended. All running-sheets for hire of cars are also subject to critical review, and it has been necessary to take the stand that travelling officers should not use a motor-car if they can be transported by any existing services without serious inconvenience. It is possible that even greater restrictions will have to be applied, but the organization now exists under which any such policy can be promptly carried into effect. Staff Training. In the last report it was stated that a general scheme of staff training had been embarked upon. The basis of the scheme was that a careei training should be offered to every entrant to the Public Service -that the Public Service should work toward the point when it trained its own staff for all occupations followed within the Public Service, as far as that could be done. The largest group of officers concerned is the Clerical Division. In each Department a training scheme has been established for this group. As is to be supposed, any scheme that involved a rational progression on the part of the officer through various phases of work, and systematic teaching by well-qualified officers is bound to be subject to much unavoidable interference in the war conditions now ruling the country. Enlistments for fighting Services not only of officers who have passed the age of twenty-one, but also of those under that age, mean that training has to be sacrificed to expedience, at least to some extent. Ihe Public Service junior officers are all educationally qualified for the Air Force, and there is no other form of employment that provides such a high percentage of recruits to the Royal New Zealand Air Force. Staff adjustments are thus very numerous and interfere considerably with training. Moreover, such officers as are suitable for tutors are bound to be absorbed by abnormal pressure of other tasks. Nevertheless, staff training proceeds in face of these unusual difficulties, and some Departments are

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doing excellent work. The important fact is that staff training is, notwithstanding the tremendous upsets, the deliberate objective of all Departments. The career of each youth is under quarterly review. Some move on too fast for satisfactory training. Others leave us on military service before any noticeable progress can be made in their training, but we see that none is neglected, and our records of their progress so far will help us when those that have gone away and are yet to go shall have returned to us. Notwithstanding all obstacles, it is the Commissioner's settled view that exigencies of war call for the same determined effort in staff training rather than a slackening of endeavours. Progress has been made in training in special occupations during the year. Formerly it was the practice of the Public Service to engage men from outside the Service, men who had been trained in various occupations in public and private enterprise. Examples of these are Valuers and Rural Field Officers of many sorts. As has been indicated earlier, we are bent upon gradually taking over the training of officers for these occupations. Our intention is to get them as youths straight from school and attend to their training ourselves in our own way and specially for our own purposes. An example which came into operation this year was that of Rural Field Cadets. The Public Service in New Zealand is responsible for a variety of functions associated with primary industries which calls for the employment of a growing body of men in the field. Formerly we recruited these officers from stock firms and from among farmers. This year we have selected ten youths straight from school or from among those who have comparatively recently joined the Public Service and who are still under the age of nineteen. The type of applicant available is first class. The process of training is that these boys are allocated to selected farmers and will during the next five years actually work on farms and during that period cover all the main types of farming throughout New Zealand. Immediately on their appointment they are seconded from the Public Service, on leave without pay, and work for wages that are payable under the appropriate labour awards. While they are gathering practical experience they are also going through a correspondence course especially arranged through the Lincoln Agricultural College. For one month each year they are to be brought into the (iffice in a group for intensive training in the aspects of office-work associated with the field. At the end of three years of their training they are then to be allocated to the Departments in which they will serve in future. Their training then proceeds along more specialized lines to suit the particular Departments. Each cadet has to furnish a surety to remain in the Public Service for five years after the completion of his training. He is also bound, if required, to take up a bursary to the value of £100 per annum for an intensive training leading to a Diploma in Valuation and Farm Management, which has also been placed on the curriculum at the agricultural college mentioned. In the same way, the training of Urban Valuers and Property Supervisors has been undertaken. A diploma has been made available at the School of Architecture in the Auckland University College. Another example is the appointment of trainees in forestry. There is no School of Forestry in this Dominion, but as far as possible we are making use of appropriate studies in the curriculum for the Bachelor of Science degree, and a strict training plan involving office and field experience has been laid down which will lead to the completion of a satisfactory training for forestry officers of the future. Most successful have been the plans for training of a growing and important section of Public Service officers which comes under the general heading of engineers, architects, and draughtsmen. The most painstaking care has been given to a course of study for the main types of draughtsmen. A syllabus has been laid down for a course of study for each class which is up to a standard not far removed from that required for an associate membership of the various engineering institutes. Arrangements have been made in the main centres for personal teaching, and for those on provincial stations a correspondence course is available. For the same type of employee a scheme has been worked out in which the trainees in the various types

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of draughting have been pooled in the main Departments concerned. Formerly there were a number of Departments who had a very small draughting staff that could not offer an adequate training and career to juniors. Now the main Departments, such as the Lands and Survey Department with respect to survey draughtsmen, undertake to service all the smaller Departments who want services of a small number of survey draughtsmen and who are not able to offer either a career or a field training. The Lands and Survey Department therefore seconds the necessary officers for such periods as will not prejudice the officer himself and yet wi'l give acceptable service to the other Departments. It is to be noticed in the matter of training for special occupations two principles are being followed. First, that as far as possible we make use of the educational institutions now in the country. From these we have received the finest co-operation, and each that has been approached has shown a commendable willingness to adapt, if necessary, both the nature of the course and its contents to the needs of the Public Service. In the second place, and with the object of avoiding a leakage of trained officers, we are making a practice of asking for a surety or bond from the officer who has the benefit of the training to remain in the Public Service for periods of three to five years after the training is completed. The need for training in other special groups is under consideration, and plans in several instances are well advanced. Study of Public Administration. The first group of Public Service officers who were awarded scholarships to enable their full-time study of administration at Victoria College have completed their first year's work. The test was a strenuous one, because seven weeks, were lost in the first term, and the full course of reading and lectures had to be covered in a shorter period. However, by dint of hard work, prescriptions were fulfilled, and it is gratifying to be advised that all scholars satisfied the examiners. The development of the officers has been noticed with satisfaction, and in recommending the Government to authorize that a second series of scholarships be granted the Commissioner said, " I am confident that what might formerly be regarded as an experiment is bound to react to the good of the Public Service and consequently to the State. The men have benefited very greatly from the course of study and from their association with one another and with their teachers." An extract from the report of the Professor of the faculty of Political Science and Public Administration (Dr. Leslie Lipson) is here set down :— A high standard has been reached in all subjects, Much of the work submitted throughout the year has been of first-class quality, exhibiting both systematic research and maturity of judgment. At the beginning [some of the scholars revealed such weaknesses as an inability to handle general ideas, a discursive or rambling mode of presentation, and a style permeated with the terminology of official documents. These defects have been largely removed by the seminar discussions and by the detailed criticism of the essays and examination answers. As a result, the average standard at the end of the session is higher than it was at the commencement. The reason of the standard was made possible because the scholars were working full time. Working with each other every day developed a practice of competition inviting their mutual stimulation. At the same time, they have remained a co-operative team with something of that spirit of collegial study which obtains in a residential University. A second group of scholars was sent forward this year. There were some seventy applicants from all the Services, and these were reviewed by the following special Committee ;• — Dr. C. E. Beeby, 'Director of Education. Mr. W. Stewart, President, Public Administration Society. Mr. T. Pound, President, Public Service Association. Professor L. Lipson, Professor of Political Science. Mr. R. S. Parker, Lecturer in Public Administration. Mr. S. T. Barnett, Superintendent of Staff Training. Mr. P. B. Marshall, Public Service Inspector.

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Thirty-three candidates were interviewed, and on the recommendation of the committee awards were made to the following:—-

A high standard has been set in the scholars who have been sent forward, a standard it is intended shall not be relaxed. It is apparent that while the war continues it is becoming increasingly difficult to assemble a group that meet the requirements. Short Training Courses. During the year short courses have been held in records work, and similar courses are now proceeding in elementary Government accounts. The purpose is to give concentrated training to persons who are not eligible for military service so that they may give more effective service during war-time. The results have been highly satisfactory, and we have been able to make immediate use of the more successful students. Following the records course, the Commissioner arranged for the preparation of a manual on records work by the Senior Tutor, Mr. R. P. Cooper. This is now published, and is in use as a text-book and as a joint instruction-book for those employed in this type of work. The course in accounts serves a secondary purpose of much importance. Government accounts have never been systematically studied. We have simply made use of the course of study for public and commercial accountants to provide the accountants of the Public Service with the necessary background of knowledge. Accounting in the Public Service has reached such important dimensions that it is felt that the time has come to make it a study in itself. As teaching is the best means of drawing up text-books, we have commenced this course of training with the object, among other things, of bringing out at a later date, after experience of teaching the subject, text-books from which future Government accountants may study their calling. A number of efficient tutors have offered their services, and the first series of classes have nearly passed through the course that has been laid down. Recruitment. During the twelve months ended 31st December, 1940, 845 youths were appointed to the Public Service in the Clerical and Professional Divisions. This is 144 in excess of the highest previous total, which occurred in the preceding year. The educational qualifications of the appointees were: 8.A., 1; Accountancy, 13; University National Scholarship, 1 ; Higher .Leaving Certificate, 106 ; Matriculation, 384 ; School Certificate, 39 ; Public Service Entrance, 254 ; Substitute P.S.E., 22 ; other qualifications, 25. It is now some years since the Public Service has been able to fill its complement of cadets, but last year we approached more nearly to supplying the vacancies. Naturally, there were many more nominal vacancies due to enlistments of junior officers, but these were filled in part by the temporary appointment of girls qualified by examination and in. part by female office-assistants. This year was the first complete year in which the new recruitment scheme has operated, and the results are the justification of the change. In every city and borough of any size the Commissioner has appointed Recruitment Liaison Officers from the personnel of the Public Service. It is the function of these officers, in. addition to their ordinary duties, to make themselves available for interview by schoolmasters, parents, and boys and to advise on career matters in the Public Service. Their own reports and those of schoolmasters are the guide that this Office follows in making placements. The scheme lias not only brought" a greater number of entrants, but has enabled much more satisfactory placement. > The Recruitment Officers are to be thanked for their endeavours. Although gratuitous, their enthusiasm for their task has been most gratifying. The co-operation of schoolmasters has also been much appreciated. Naturally, the

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Name. Department. Qualification, Lairing, G. R. . . Customs . . . . .. LL.B. Ives, A. C. .. .. Railways. . .. .. B.B. Thomas, I. .. . . „ .. .. LL.B. Sceats, L. R. .. National Commercial Broad- B.A. casting Service Stringer, (I H. . . Public Trust .. . . M.Com. Hercus, A. G. . . Native . . . . . . M.A., LL.M. Darnell, J. B. . . Post and Telegraph . . A.R.A.N.Z. Glubb, M. J.

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compilation of personal reports adds to the teacliers' work, but their advice, based upon some years of knowledge of the boy, has been helpful both to the Commissioner and to their former pupils. Our belief is that we can place any boy happily, provided he has the right disposition towards work. The more knowledge we have of the boy before he commences work, the more certain are we to achieve this end. The absence of so many men from the Dominion has increased the demand for the services of youths in all avenues of employment. Consequently, competition, if it may be called such, from other classes of employer has developed very strongly since the war began. This is not a matter for complaint, because all must share in staff losses. It is a pity, however, to see boys enticed away by offers of higher salary, often to dead-end occupations which offer neither a training nor a career. During the year there were sixty-eight resignations from the Public Service of lads in their first two years of service. The analysis of these resignations shows that forty-nine left the Public Service for higher wages. It is also a pity to learn from the reports of educational institutions that boys are being attracted away from their schools before they need or should leave. The Public Service believes a youth makes a better officer by having a better education. We do not wish that any boy should leave school before he need do so. During and immediately after the last war the experiment was attempted of employing a considerable number of boys with educational qualifications lower than the Public Service Entrance Examination. Experience has shown that it was an unprofitable experiment. It is hoped not to have to lower our entrance standards even in the greater stress that may be expected as a consequence of this war. The fact that, so many vacancies in the Public Service occur in the first place in Wellington is also a deterrent to boys accepting offers of employment. Lastyear 445 boys out of the total of 845 took up their first appointment in Wellington, Even more than that were needed, but adjustments had to be made by transferring boys of some service from outside Wellington into the capital city, thus opening up more vacancies in the provinces. The difficulties of securing board also discouraged parents and boys alike. When circumstances are much more favourable than they are, it would be a wonderful help to have a hostel for Public Service cadets in Wellington. Localities where Cadets and Junior Office-assistants have been appointed to the Classified Staff for the Year ended 31st December, 1940. North IslandMain centres — Auckland .. .. .. .. ..110 Wellington .. .. .. .. .. .. 44.5 Secondary centres — Whangarei . . .. . . .. .. . . 12 Hamilton .. .. .. .. .. 18 Taumarunui . . . . . . . . .. .. 2 Rotorua .. .. .. .. .. .. .. 9 Tauranga .. .. .. .. .. .. 2 Gisborne .. .. .. .. .. .. 17 Hastings .. .. .. .. .. .. 2 Napier .. . . .. .. .. .. . . 12 Te Kuiti .. .. .. .. .. .. 5 New Plymouth. ~ .. .. .. .. 12 Stratford . . .. . . . . .. . . 2 Wanganui .. .. .. .. .. 11 Palmerston North .. . . .. . . 16 Masterton . . . . .. . . . . . . 4 Other centres . . .. .. .. . . . . 3 South Island — Main centres — Christchurch . . . . .. . . . . 66 Dunedin .. .. .... .. . . 39 Secondary centres — Nelson .. .. .. .. .. . . .. 12 Blenheim. .. .. . . .. . . .. 5 Greymouth .. .. .. .. .. .. 5 Hokitika.. .. .. .. .. .. .. 2 Westport .. .. .. . . . . .. 2 Timaru . . . . . . . . . . . - 7 Oamaru . . .. . . . . . . .. .. 2 Invercargill . . . . . . . . . . 17 Other centres .. .. .. .. .. .. 6 Total ... ... ~ ~ 845

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Public Service Examinations for Shorthand-typists. The usual examinations for shorthand-typists were held in November of last year. The Junior and Senior Entrance Examinations were held in forty-nine centres, and there were 2,184 entries, an increase of 78 over the previous year. Altogether 1,081 candidates were successful in passing the examinations, 1,061 failed, and 42 did not present themselves. These examinations are competitive. An order-of-merit list of the successful candidates is prepared for each examining-centre, and appointments to the Service are, as far as possbile, made from the local pass-list, candidates who have passed the senior examination being given preference. The junior examination requires a speed of 80 words a minute in shorthand and 30 words a minute in typewriting, while the senior speeds are 110 words a minute in shorthand and 40 words a minute in typewriting. There were 153 entries for the Intermediate and Special Examinations ; 48 of the candidates were successful, 103 failed, and 2 candidates absented themselves from the examination. The requirements of the Intermediate Examination are 130 words a minute in shorthand and 50 words a minute in typewriting, and of the Special Examination. ] 50 words a minute in shorthand and 50 words a minute in typewriting. Three entries were received during the past year for the Shorthand Reporters' Examination ; 1 candidate was successful, while 2 failed to pass the examination. This examination requires a speed of 150 to 180 words a minute in shorthand, with not more than 1 per cent, of error in transcription. The latter three examinations are used for promotion purposes. Departmental Examinations . The following table shows the results of the various departmental examinations held in 1940 Class of Examinations. Nura ' ,er Numb f sat. passed. Departmental Examination, General .. 80 15 Land and Income Tax Department— Senior Examination .. .. 20 12 Junior Examination . . .. 42 26 Lands and Survey Department— Draughting Examination .. .. ..16 V\. ° Second Grade. Computing Examination— First Grade .. .. .. 2 Second Grade .. .. 32 7 Public Works Department — Draughting Examination . . . . 8 5 Mental Hospitals Department— Head Attendants .. .. 26 6 Senior Nurses . . . . . . . . 124 62 Prisons Department — Probationary Warders .. • .. 9 9 Efficiency Tests (General Division) . . .. 221 p^rt'i 'il Shorthand-typists' Examination— T • -i OQ „ f 158 Credit. Junior .. .. .. . . . . 1,386 < ' \650 Senior 756 /j* Credit ' \252 Intermediate .. . . . . .. 126 / Credit.. Special .. .. .. 25 5 Reporters . . . , . . 3 1

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The General Departmental Examination was held in October, 1939, in conjunction with the Efficiency Test Examinations for officers in the General Division. Candidates from seventeen different Departments presented themselves for the Departmental Examination, which was held in forty-three centres. The two main series of examinations are the General Departmental Examination and the Efficiency Test for the General Division. In the former, it will be observed from the table, the outcome of the examination was much more disappointing than it ever has been before, only 15 out of 80 succeeding, or 18-75 per cent. The perusal of the papers in the English section of the examination has led to a reconsideration of the prescription of this examination. It is thought that a more practical paper over a two-hour period would give the candidates a better opportunity of displaying their competence in the workmanlike use of English. The Efficiency Test Examinations for the General Division drew a much larger number of candidates than in the first year, 221 presenting themselves on this occasion. Of this, 85 secured a full pass or completed a partial pass gained in the previous year, representing 38-5 per cent, of the candidates. It was pleasing to observe the much higher standard of work presented by the entrants. It is obvious that in the majority of Departments there had been a good deal of preparation not only on the candidates' part, but also on that of the Department and its senior officers. Altogether from the examiners' point of view the results were gratifying, and the Commissioner has been informed by Departments that, the examinations have had the effect of inducing, on the part of the candidates and intending candidates, a much greater interest in the work that is expected of them and in training programmes generally. A highly successful innovation this year was the inclusion on the Examining Committee dealing with the field officers of Professor Hudson, the Director of the Canterbury Agricultural College. Professor Hudson was associated with the Committee in the practical and oral tests, and rendered invaluable assistance. His report to the Commissioner was both illuminating and constructive. Among other things he said was : — In consequence of my observations, I am of opinion that if the officers of the various Departments are expected to lead and to command the respect of the members of the farming community with whom their work brings them in contact, it is desirable that a higher standard of efficiency than that generally displayed by the cadets should be insisted upon. By helping to differentiate between the less efficient officers and those more worthy of advancement in the Service, the tests should serve a useful purpose. It is to be observed that the addition of Professor Hudson to the Examining .Board has the effect of bringing together the educational institutions upon which we depend for teaching our officers and the Controlling Officers of Departments who employ the product of the college. Sucli an association cannot be otherwise than mutually beneficial. Efficiency of the Public Service. Section 12 of the Public Service Act, 1912, imposes a duty on the Commissioner as regards the efficiency of the Public Service. In my opinion all inspecting officers, not only those attached to my own office, but also those attached to the various Departments of the Service, have carried out their duties with efficiency and economy as their main objects. At the present time all Departments are labouring with staffs which have not been trained to the standard of efficiency one expects to find in a well-ordered, peace-time Public Service. Officers generally, however, are responding well to the tasks placed upon them. Despite the many handicaps at present existing, lam able to certify that in my opinion the efficiency of the Service is being maintained. Staffing Difficulties due to Employees serving with the Armed Forces. Erom a staffing viewpoint the year has been one of increasing difficulty, due to the large withdrawals of staff for war service. From a permanent and temporary male staff of approximately 18,700, 2,468 employees are overseas or about to proceed

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overseas, 174 are serving on home service, and 590 are awaiting for service in the Army, Air Force, or Navy. In addition to these numbers, approximately 1,950 employees have been balloted for Territorial service. Many of these had previously volunteered for overseas service, but had been rejected for various reasons. There would, however, be approximately a further 400 officers continually undergoing Territorial training. The tasks allotted to public servants have naturally not decreased during the period of war. Such Departments as the Army, Air, and Navy have, of necessity, had to add very considerably to their pre-war establishment. The National Service Department and the Pay Accounts and Base Records Branch of the Army Department are new organizations which have grown out of the war. Although numerically the bulk of the staff for such Departments may be temporary employees, it is essential that the executive officers and those forming the framework of the new organization should be established public servants. The withdrawal of these officers from their parent Departments has increased the burden carried by all officers. With pleasure I am able to record that officers have without exception risen to the additional tasks allotted to them and willingly shouldered increasing responsibilities. The withdrawal of trained personnel has been met by the engagement of— (a) All qualified applicants for cadetships : (b) Many efficient male clerks, particularly in Wellington : (c) Female office-assistants, either with or without experience. To obtain qualified female office-assistants it was found necessary to advertise throughout the Dominion. Generally speaking, it can be said that the appointees are doing a wonderful work, and from the war-effort point of view their response is a very worthy one as they have without doubt assisted in the release of many male employees at present overseas. The extent to which women have been utilized to meet staff shortages and the demands of additional work is illustrated by the fact that as at Ist April, 1939, there were 2,013 temporary female shorthand-typists and office-assistants, whereas on Ist April, 1941, there were 3,473 employed, an increase of 1,460 employees. Regrading op the Public Service. The last general regrading of the Public Service took place in 1937. Normally there would be a regrading next year. In effect, a regrading amounts to a stocktaking as to the relative value of the duties of officers —i.e., whether such duties have increased or decreased in importance since the last general regrading. As so many officers are absent from the Dominion, whilst others are engaged on purely war-time activities, and the peace-time importance of d uties has in many cases been thrown out of focus by war conditions, I am of the opinion that the regrading of the Public Service due next year should be postponed until the end of the war. Administrative Changes. Army Department.—Mr. F. B. Dwyer was appointed Army Secretary on Ist January,' 1941, in succession to Mr. H. Turner, who retired. Public Trust Department. —Mr. C. J. Playne was appointed Assistant Public Trustee on Ist June, 1940, an. office exempt from the provisions of the Public Service Act, vice Mr. W. M. Barr, retired. Public Works Department. —Mr. W. L. Newnham, A.M.1.C.E., was appointed Engineer-in-Chief and Under-Secretary on Ist March, 1941, vice Mr. J. Wood, M.1.C.E., who retired. National Service Department.—Mr. J. S. Hunter, Director (Unemployment and Sickness Benefits), Social Security Department, was seconded to the National Service Department as Director on Ist August, 1940.

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Board of Appeal. The Board sat in Wellington on four occasions. The folio wins; is a summarv of the appeals dealt with for the year ended 31st March, 1941 : —

The personnel of the Board of Appeal has remained unchanged since last report. Cost-of-living Allowance to Public Servants. Early in August, 1940, the Arbitration Court announced an increase of 5 per cent, in the rates of remuneration in all awards and industrial agreements. As from 12tli August, 1940, a cost-of-living allowance on the following basis has been paid to employees of the State : — (1) At the rate of ss. per week for those paid on a daily, hourly, or weekly basis, or £13 per annum for those on a monthly or annual rate, to all employees of eighteen years of age and over in receipt of salaries not exceeding £335 per annum. (2) At the rate of £6 10s. per annum to juniors under the age of eighteen years residing away from home, or £3 ss. per annum if residing at home. (3) In. the case of officers whose salaries or wages exceed £335 per annum, the allowance will abate by £1 for every £3 or part thereof of salary in excess of £335. (4) Where officers are provided with board and lodging by the State (whether with or without deduction from salary) the allowance is to be at half-rates only. (5) The allowance was not payable to any employee who participated in the increase granted by the Arbitration Court (5 per cent, from 12th August, 1940). (6) The allowance is subject to both social and national security taxation. Minimum Salary for Married Officers. As from Ist October, 1940, the minimum salary for a married employee in the Public Service was increased from £210 Bs. Id. per annum to £230 Bs. Id. per annum. The rate has fluctuated as under : —- Per Annum. £ s. d. Ist April, 1914 140 0 0 Ist April, 1919 180 0 0 Ist January, 1920 •• •• 187 16 0 Ist April, 1920 207 16 0 1 at, Mav 1921 ■ ■ • • • • 234 15 0 Ist January, 1922 219 15 0 (general salary decrease). Ist July 1922 .. .. • • .. 209 15 0 (general salary decrease). Ist April 1931 ' • ■ • • • ■ 188 15 6 (g enera l salary decrease). Ist April' 1932 .. •• 179 6 9 (general salary decrease). Ist April' 1934 •• .. 188 7 0 (general salary increase). Ist August, 1935 202 10 0 (general salary increase). Ist July, 1936 .. •• ..209 15 0 (general salary increase). Ist September, 1938 . . • ■ • • 210 8 1 Ist October, 1940 .. • • • • 230 8 1

3—H. 14.

11

Dismissal. Total. promotion. Allowed .... .. 1 1 Not allowed 123 2 125 Withdrawn.. ..26 1 27 149 4 153

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Offences by Officers of the Classified Staff. During the year offences and. irregularities were dealt with in accordance with the provisions of the Public Service Act, 1912, and sections 11 and 12 of the Public Service Amendment Act, 1927. Of the principal classes of cases dealt with, the decisions arrived at were as follows (a) Misappropriations (2) .. Forfeited office (2). (b) Unsatisfactory work (13) .. Appointment annulled (4) ; services terminated (1) ; reprimanded and fined (1) ; reprimanded (6) ; fined (1). (c) Unsatisfactory conduct (45) .. Appointment annulled (12) ; permitted to resign (3) ; reprimanded (6) ; dismissed (6) ; reprimanded and fined (14) ; fined (2) ; permitted to retire (1) ; suspended and transferred (1). Section 59 of the Public Service Act, 1912, prohibits an officer from accepting outside employment unless the approval of the Commissioner is obtained. During the year an inquiry was held regarding allegations that draughting officers in various Departments were undertaking private employment. In all, some fifty officers were examined. Complaint had previously been made by outside firms as to competition from officers of the Public Service, but it has always been difficult to bring any case to finality. As a result of the publicity given to these cases throughout Departments, it is thought that there should be little cause for complaint in the future. Suggestions. Of the many practical suggestions for greater economy and efficiency that have been brought under notice of the Public Service Commissioner, it is worthy of special mention that several were originated by Mr. A. J. C. Woodford, Officer in Charge, Mechanical Appliances, Census and Statistics Department, Wellington. This officer's great interest in all mechanical appliances and the devotion of his own time to the many problems arising therefrom justify special commendation. Mr. E. Travers, Stores Manager, Public Works Department, Wellington, was granted £25 for his work and interest in the preservative treatment of departmental tent calico. Several officers have also brought under notice methods by which stationery could be saved. Apparently all Departments are giving special attention to this matter. The thought and time devoted to this problem by officers is greatly appreciated. CONFERENCES. The following Conferences were held during the year : —■

12

Department. Branch. Subject. Education .. .. .. Senior Inspectors of Schools To discuss important educational problems. Internal Affairs .. .. Officers in charge of deer- Instruction in deer control. destruction work Mental Hospitals . . . . Chief Clerks . . To discuss methods of policy. National Commercial Broadcasting Chief Engineer and Station To discuss technical problems. Service Engineers Ditto . . . . . . . . Executives . . To discuss policy matters.

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War Casualties. "It is with great regret that I record the passing of the following officers who have made the supreme sacrifice during the present war. Without exception, these were officers the Service could ill-afford to lose, and New Zealand is the poorer by their passing.

"Their Memory Shall Endure." Conclusion. I acknowledge with, thanks the loyal support and co-operation of all Permanent Heads, without whose assistance the tasks of Public Service Commissioner would be well-nigh insurmountable. I am also particularly appreciative of the wholehearted and devoted assistance rendered by my own staff. All of which is respectively submitted for your Excellency's gracious consideration. J. H. Boyes, Acting-Commissioner. Office of the Public Service Commissioner, Wellington, Ist July, 1941.

13

Name. Department. Designation. Unit. Annan, W. D. F. .. Land and Income Tax .. Clerical Cadet .. R.A.F. .. .. Killed in action. Bourgeois, A. E. Q. Public Works . . .. Clerk .. ,, . . .. ,, Brodie, A. M. .. ,, .. .. Office-assistant.. R.N.Z.A.F. .. ,, Brown, J. W. T. .. Army.. .. .. Storeman .. N.Z.E.F. .. ,, Butler, B. W. .. Public Works .. .. Office-assistant.. R.N.Z.A.F. .. Killed in aircraft accident in New Zealand. Crosby, M. J. .. „ .. .. Storeman - Time- N.Z.E.F. .. Killed—result of accikeeper dent. Edwards, J. E. . . Native .. . . Clerical Cadet .. R.A.F. . . .. Killed in action. Fisher, A. V. . . Agriculture .. . . ,, .. R.N.Z.A.F. .. ,, Hector, J. R. M. .. Public Works .. .. Engineer .. N.Z.E.F. Herbert, C. J. . . ,, .. .. Guard .. ,, . . Died of sickness. Hodgson, W.H., D.F.C. Broadcasting .. .. Technical Trainee R.A.F. .. .. Killed in action. Hopley, H. K. . . Education . . .. Attendant .. N.Z.E.F. Horton, P. W. . . Public Works . . .. Clerk .. R.A.F. Johnston, D. S. .. Lands and Survey .. ,, .. ,, .. .. ,, Kelly, F. P. .. Labour .. .. Clerical Cadet .. N.Z.E.F... Leith, J. S. .. State Fire Insurance .. ! Clerk .. ,, . . Died of wounda. McClymont, R. B. .. Public Works .. .. Shift Operator .. „ . . Killed in action. McFadyen, J. L. . . ,, . . .. Draughtsman .. R.N.Z.A.F. .. Killed in aircraft accident. McPherson, I). J. .. Social Security.. .. Clerk .. ,, .. Killed in action. Mehaffey, J. T. .. Public Trust ' . . .. „ .. N.Z.E.F. Nola, D. S. .. Audit.. .. .. ,, .. R.N.Z.A.F. Philpott, J. B. .. Housing .. . . ,, .. ,, .. ,, Robinson, A. B. .. Public Works .. . . Overseer . . N.Z.E.F... . . ,, Rumney, H. P. .. Commercial Broadcasting Clerical Cadet .. ,, .. .. ,, Ryan, A. J. .. Public Works .. . . Draughtsman . . li.N.Z.A.F. .. ,, Spence, R. C. .. Land and Income Tax .. j Clerk .. . . N.Z.E.F. .. ,, Tait, J. L. R. J. .. Social Security. . .. I District Agent .. ,, .. Died of sickness (overseas). Te Kuru, G. A. .. Native .. .. Office-assistant.. ,, .. Killed in action. Watty, E... .. Social Security.. .. Clerical Cadet .. „ .. Died on active service. Weight, D. V. ,, • .. .. Office-assistant.. ,, .. Killed in action. Wiseman, Y. .. Labour .. .. Contact Officer.. „ .. Died in New Zealand. Note. —The above names arc additional to those recorded in last year's report.

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Table I. —Public Service List, 31st March, 1940. —General Summary of Classification by Departments (excluding Officers in Administrative Division).

14

Number Total Salaries, Classification a i Department. of Year ending Salaries, Year ending r Bcal ° Officers. 31st March, 1940. 31st March, 1941 . increase. £ £ £ Agriculture .. .. .. .. 682 251,825 259,710 7,885 Appointed, 1/4/40 .... 1 .. 80 On loan .. .. .. . • 5 On leave .. .. .. .. 1 Air .. .. .. .. .. 101 27,505 29,605 2,100 On leave .. .. .. .. 1 Army .. .. .. .. .. 59 16,1.05 16,795 690 Audit .. .. .. .. .. 208 66,295 69,310 3,015 Appointed, 1/4/40 .... 1 .. 80 On. loan .. .. .. .. 1 On leave .. .. .. .. 2 Broadcasting .. .. .. .. 117 37,080 38,860 1,780 Appointed, 1/4/40 .... 1 .. 305 Census and Statistics .. .. .. 77 18,070 19,390 1,320 On loan .. .. .. .. 1 Crown Law .. .. .. .. 8 5,865 5,925 60 Customs .. .. .. .. .. 465 134,035 141,320 7,285 On loan .. .. .. .. 2 On leave .. .. .. . . 1 Education .. .. .. .. 345 122,993 127,643 4,650 Appointed, 1/4/40 .... 2 .. 715 External Affairs and Cook Islands .. .. 11 3,355 3,480 125 On loan .. .. .. .. 7 Government Insurance .. .. .. 110 34,530 35,620 [,090 Health .. .. .. .. .. 643 166,136 170,726 4,590 On loan .. .. .. .. 1 On leave .. . . .. .. 1 Industries and Commerce, Tourist and Publicity 213 56,000 59,075 3,075 Internal Affairs .. .. .. .. 228 67,075 09,240 2,165 Appointed, 1/4/40 .... 1 . . 80 On loan .. .. .. .. 5 On leave .. .. .. .. 1 Iron and Steel Industry .. .. .. 3 840 930 90 Justice and Prisons .. .. .. 586 176,725 181,580 4,855 Appointed, 1/4/40 .... 1 .. 80 On loan .. .. .. .. 1 Labour .." .. .. .. .. 228 64,200 67,235 3,035 Appointed, 1/4/40 .... 3 .. 340 On loan .. .. .. .. 2 On leave .. .. .. .. 1 Land and Deeds .. .. .. .. 126 39,640 40,690 1,050 On leave .. .. .. .. 1 Land and Income Tax .. .. .', 457 99,710 108,595 8,885 On loan .. .. .. .. 5 Lands and Survey .. .. .. .. 636 196,505 204,150 7,645 Appointed, 1/4/40 .... 3 .. 585 On loan .. .. .. .. 2 On leave . . . . .. . . 1 Marine .. .. .. .. .. 177 65,870 66,935 1,065 Marketing .. .. .. .. 71 16,535 17,700 1,165 Mental Hospitals .. .. .. .. 1,494 358,075 362,360 4,285 Appointed, 1/4/40 .. .. 18 .. 2,555 On leave .. .. .. .. 16 Mines .. .. .. .. .. 65 20,890 21,720 830 Appointed, 1/4/40 ..... 1 .. 540 On loan .. .. .. .. 1 National Commercial Broadcasting Service .. 42 9,115 9,905 790 National Provident and Friendly Societies .. 31 8,080 8,420 340 On leave .. .. .. .. 1 Native .. .. .. .. .. 202 56,605 59,445 2,840 Appointed, 1/4/40 .... 2 .. 160 On loan .. .. .. .. 2 On leave .. .. .. .. 1 Navy Office .. .. .. .. 32 6,765 7,395 630 Police .. .. ... .. .. 9 2,765 2,815 50 Prime Minister's .. .. .. .. 8 3,200 3,285 85 On loan .. .. .. .. 1 Printing and Stationery .. .. .. 281 85,990 87,150 1,160 Appointed, 1/4/40 .. .. 19 .. 5,315 On leave .. .. .. .. 1 Public Service Commissioner's .. .. 13 5,920 6,300 380 Public Service Superannuation .. .. 8 2,040 2,160 120 Public Trust .. .. .. .. 786 245,500 256,010 10,510 On loan .. .. .. .. 4 Public Works .. .. .. .. 1,094 360,513 375,328 14,815 Appointed, 1/4/40 .. .. 6 .. 1,510 On loan .. .. .. .. 1 On leave .. .. .. .. 2

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Table I. —Public Service List, 31st March, 1940.—General Summary of Classification by Departments (excluding Officers in Administrative Division) —continued.

15

Number Total Salaries, Classification „ , Department. of Year ending Salaries, Year ending r™rMju» Officers. 31st March, 1940. 81st March, 1941. increase. £ £ £ Scientific and Industrial Research .. .. 152 58,755 61,310 a,555 Appointed, 1/4/40 .... 1 .. 280 On leave .. .. .. • • 3 Social Security .. .. .. .. 599 133,565 145,000 11,435 Appointed, 1/4/40 .... 3 .. 465 On leave .. .. .. .. 2 Stamp duties .. .. .. 92 24,965 26,115 1,150 State Advances .. .. .. .. 577 163,040 172,300 9,260 Appointed, 1/4/40 .... 1 .. 80 On leave .. .. .. . • 5 State Fire Insurance .. .. .. 175 49,260 51,285 2,025 State Forest .. .. .. .. 173 53,245 55,530 2,285 On leave .. .. .. .. 1 Transport .. .. .. .. 115 33,650 35,525 1,875 Treasury.. .. 107 31,735 33,350 1,615 On loan .. .. .. . . 2 Valuation .. .. .. .. 91 29,780 30,735 955 Appointed, 1/4/40 .... 1 .. 80 On leave .. .. .. • • 2 Totals .. .. .. 11,697* 3,410,347 3,547,957 137,610 Appointed, 1/4/40 .. .. 65 .. 13,250 On loan .. .. .. .. 43 On leave .. .. .. . . 44 Totals, 31/3/40 .. .. 11,697* 3,410,347 Totals, 31/3/41 .. .. 11,762* .. 3,561,207 Native-schoolteachers .. .. .. 396 111,320 Appointed, 1/4/40 .... 1 .. 200 On leave .. .. .. .. 2 Vacant, 1/4/40 .. .. .. 76 * Excluding officers on loan and on leave without pay. Note. —Fractions of £1 are not taken into consideration in the table.

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Table II.-Public Service List, 31st March, 1940.—General Summary of Classification by Classes (excluding Officers in Administrative Division).

16

Number Saiarta, ' Appointed, 1/4/40. ( On L(mn . Qn Class (excluding Administrative), of Vending Number ~ NU^ M Nu $> M loin 1941. Of. ,, Salaries. Officers. Officers. Officers. I Professional — ,, ■ ■;■.,' £ £ £ £ Over scale.. .. .. .. 93 86,566 86,566 Special (£665-£765) .. .. 150 104,085 107,450 3,365 I (£540-£615) .. .. ..;•.;:!>.: 167 95,315 97,240 1,925 I. 540 .. .. II (£490-£515) .. .. ..(i 126 62,275 63,465 1,190 III (£445-£470) .. .. .. 80 35,155 36,60,0 1,445 .. .. 1 IV (£400-£425) .. .. .. 79 31,005 32,825 1,820 .. .. 1 1 V (£355-£380) .. .. ..71 24,740 26,205 1,465 .. .. ] VI (£280-6335) .. .. .. ' ,62 19,280 20,425 1,145 2 615 2 VII (£296-£305) .. .. .. 24 6,670 7,270 600 1 305 VII(£265-£295) .:, .. .. 3 715 840 125 .. .. .', VII (£235-£264) .. .. .. 2 435, 510 75 VII (£210-£234) .. .. . . 4 820 920 100 VII(£176-£209) .. .. .. 16 2,630 3,030 400 VII (£175 and under) .. .. 8 820 1,040 220 .. ... Sub-tobil .. „ ... 885* 470,511 484,386 13,875 4 1,460 3 3 Clerical — Over scale.. .. .. .. 22 18,720 18,720 .. .. .. .. Special (£665-£7(i5). . .. .. 117 81,1.30 82,255 1,125 .. .. 5 1 .. I (£540-£615) .... 154 88,185 89,760 1,575 .. .. 3 II (£490-£515) .. .. .. 176 88,365 89,640 1,275 .. .. 1 III (£445-£470) .. .. .. 294 133,655 135,905 2,250 .. .. 3 IV. (£400-£425) .. 429 173,410 178,425 5,015 V (£355-£380) .. .. .. 671 244,895 -251,930 7.035 .. .. 4 1 VI (£280-£335) .. .. .. 1,214 397,310 404,075 6,765 .. .. 9 1 VII (£296-£30S) .. .. .. 183 54,015 55,815 1,800 1 305 2 1 VII (£265-£295) .. .. .. 114 28,970 31,820 2,850 VII (£235-£264) .. .. .. 130 29,800 33,150 3,350 .. .. 2 2 VII (£2.10 £234) .. ■-■-.•- .. 188 38,340 43,240 4,900 VII (£176-£2O0) .. .. ..785 128,335 147,925 19,590 2 360 5 10 VII (£175 and under) , ' .. .. 1,945 1 183,060 227,445, 44,385 15 1,215 1 2 Sub-total .. .. .. 6,422*1,688,190 1,790,105 101,915 18 1,880 35 18 General — £516-£765 .. .. .. 126 73,065 73,690 625 .. .. 3 £471-£515 .. .. .. 56 27,695 28,095 400 £351-£470 .. .. .. 802 320,330 325,600 5,270 1 425 2 £306-£350 .. .. .. 576 185,140 188,685 3,545 2 635 £296-£305 .. .. .. 247 73,465 75,150 1,685 1 305 £265-£295 .. .. ., 911 251,078 253,938 2,860 16 4,615 .. 1 £235-£264 .. .. .. 468 115,105 116,370 1,265 5 1,225 .. 4 £210-£234 .. .. .. 230 49,310 50,595 1,285 1 210 8 £176-£209 .. .. .. 282 53,015 54,890 1,875 .. .. .. 8 £175 and under .. .. .. 594 73,460 75,780 2,320 16 2,100 .. 2 Sub-total .. .. .. 4,292*1,221,663 1,242,793 21,130 42 9,515 5 23 Educational— £516-£765 .. .. .. 6 3,405 3,445 40 £471-£515 .. .. .. 3 1,445 1,460 15 £351-£470 .. .. .. 17 6,621 6,898 277 1 395 £3O6-£35O .. .. .. 8 2,623 2,715 92 £296-£305 .. .. .. 16 4,790 4,820 30 £265-£295 .. .. .. 6 1,620 1,675 55 £235-£264 .. .. .. 26 6,310 6,390 80 £210-£234 .. .. .. 8 1,709 1,770 61 £175 and under .. .. .. 8 1,460 1,500 40 Sub-total .. .. .. 98* 29,983 30,673 690 1 395 Totals .. .. .. 11,697*3,410,347 3,547,957 137,610 65 13,250 43 44 Totals, 31/3/40 .. .. 11,697*3,410,347 .. .. .. .. .. 7. Totals, 31/3/41 .. .. 11,762* .. 3,561,207 Nativo-school teachers .. .. 396 111,320 .. .. 1 200 .. 2 Vacant, 1/4/40 .. .. .. 76 * Excluding officers on loan and on leave without pay. Notts. —Fractions of £1 are not taken into consideration in the table.

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Table III. —Showing Alterations in Staffs and Salaries of Departments between Classified List for 1939-40 and 31st March, 1940.

Face page 16.]

17

Classified List, 1939-40. Increase. Decrease. (JJ By Transfer from other By Sew Entrants. ! i i Net Increase or A S d a d .^n t0 fro m SS%°o r sitions. Appointmentsjrom Outside the (8 ) By ~ t0 } By Retirement (m) B^ sal Total Decrease 13 Departments. § Total ® (4) (5) f (7) ~e. Superannua- By ]te3ig „atior. ' ' Departments. jp Classified Department). To fill As Additions To fill As Additions To fill As Additions Positions. or Pension. dispensed with). 0 Salaries. Vacancies. to Staff. Vacancies. to Staff. Vacancies. to Staff. O ... 1 | . I . . i I I I j i | . *0 . T? 2 <£ 'c" ® s i o - ® "S <3 "§ if 8 "g o "c oi "c <3 o* t: ®* "a" S g S i§ c j§ S •° »° 3 ,£2 p JZ s J2 i 3 £ ,Q 3 rj ; S £> 3 .c 3 £2 3 ,Q i 3 ! S .Q ! 3 S "2® 'So S SgS;2S2S2S i © B ° £ o g o g ; o g o g o g o g o g 2 g o g: 2 g S § 8 -i = s S s | S s : S 3 3 3 ! 5 3 S § I 2 3 S s i S § S 3 H § S o.S - ! S s ! S = S »0 » ■< I ■< S5 j -3 S <! f?i | «i 15 I <H !zi I <; s; <C 2 I < 2; «! iz; -5 < g; j «s Jz;j<! K | <| S <! S ° £ £££££££££££££ ££ £ £ Agriculture .. .. 635 246,126 27 660 3 315 2 515 38 6,000 10 2,065 .. .. 42 11,850 95 21,405 3 75 11 1,505 4 2,350 12 5,186 19 5,950 2 640 48 15,706 + 47 + 5,699 682 251,825 Agriculture. Air .. .. 30 ; 9,080 5 165 8 2,125 51 14,530 7 960 14 2,980 .. .. 3 865 83 21,625 .. .. 7 1,835 5 1,365 .. .. 12 3,200 + 71 + 18,425 101 27,505 Air. Army .. .. 37 11,705 4 165 2 715 11 2,825 1 80 8 880 .. 2 685 24 5,350 .. .. 1 335 .. .. 1 615 2 950 + 22 + 4,400 59 16,105 Army. Audit .. 197 67,320 10 435 7 1,295 .. .. 14 1,120 21 2,850 .. .. 4 1,435 .. .. 1 715 5 1,725 .. .. 10 3,875 + 11 — 1,025 208 66,295 Audit. Broadcasting .. 104 35,795 8 220 1 445 .. .. 3 390 6 1,205 .. .. 10 2,440 20 4,700 .. .. 4 1,410 1 1,250 .. .. 2 755 .. .. 7 3,415 + 13 + 1,285 117 37,080 Broadcasting. Census and Statistics .. 72 17,610 6 155 1 115 .. .. 7 560 8 830 . . .. 3 370 3 370 + 5 + 460 77 18,070 Census and Statistics. Crown Law .. .. 8 5,905 .. .. 1 115 .. 1 115 1 155 .. .. 1 155 — 40 8 5,865 Crown Law. Customs .. .. 451 133,400 34 800 5 885 2 520 14 1,120 3 240 1 220 3 760 28 4,545 .. .. 1 95 1 295 3 2,045 9 1,475 .. .. 14 3,910 + 14 +. 635 465 134,035 Customs. Education .. .. 315 116,081 45 856 1 115 5 885 25 4,080 17 4,994 1 395 13 3,717 62 15,042 1 45 5 1,105 1 715 5 1,875 19 3,850 2 540 32 8.130 + 30 + 6,912 345 122,993 Education. External Affairs and 9 2,860 1 25 3 900 .. .. 1 80 4 1,005 .. .. 1 355 1 155 .. .. 2 510 + 2 + 495 11 3,355 External Affairs and Cook Islands j Cook Islands. Government Insurance 106 35,260 1 25 2 175 .. ..11 880 13 1,080 .. .. 6 1,570 3 240 .. .. 9 1,810 + 4 — 730 110 34,530 Government Insurance. Health .. .. 559 144,431 115 10,750 2 560 4 1,085 13 1,260 88 9,080 .. .. 30 9,690 137 32,425 1 40 3 1,125 46 9,115 4 440 53 10,720 1 + 84 + 21,705 643 166,136 Health. Industries and Com- 190 52,435 17 400 1 205 8 1,760 8 865 11 1,455 .. .. 3 790 31 5,475 .. .. 1 300 1 380 2 450 4 780 .. .. 8 1,910 + 23 + 3,565 213 56,000 Industries and Commerce, Tourist and j merce, Tourist and Publicity Publicity. Internal Affairs .. 161 53,035 9 130 3 810 4 1,355 1 80 5 850 .. .. 3 855 16 4,080 .. .. 4 1,100 1 300 8 2,015 2 500 .. .. 15 3,915 + I + 165 162 53,200 Internal Affairs. Internal Affairs Reliev- 59 13,330 2 50 1 225 7 940 3 240 20 1,585 .. .. 3 765 34 3,805 .. .. 24 2,630 1 230 .. .. 2 400 .. .. 27 3,260 + 7 + 545 66 13,875 Internal Affairs Believing Staff ing Staff. Iron and Steel Industry 4 1,215 1 115 1 115 .. .. 2 490 2 490 — 1 — 375 3 840 Iron and Steel Industry. Justice and Prisons .. 575 178,055 47 1,000 4 745 3 570 19 1,705 2 160 21 5,120 .. .. 49 9,300 1 40 8 1,435 2 440 9 3,745 17 4,445 2 525 38 10,630 + 11 — 1,330 586 176,725 Justice and Prisons. Labour .. .. 221 64,785 20 635 4 825 4 665 18 1,825 3 465 2 555 .. .. 31 4,970 .. .. 16 3,910 .. .. 1 540 6 1,010 1 95 24 5,555 + 7 — 585 228 64,200 Labour. Land and Deeds .. 123 40,680 2 50 1 195 1 95 8 640 .. 10 980 .. .. 6 1,685 1 335 7 2,020 + 3 — 1,040 126 39,640 Land and Deeds. Land and Income Tax 417 99,380 26 725 3 405 3 310 53 4,240 39 3,940 .. .. 8 1,815 106 11,435 .. .. 46 7,465 .. .. 2 1,230 17 2,315 1 95 66 11,105 + 40 + 330 457 99,710 Land and Income Tax. Lands and Survey .. 585 193,710 16 655 12 1,815 12 3,040 39 3,155 12 1,410 .. .. 8 2,500 83 12,575 .. .. 11 3,310 4 1,725 7 3,060 10 1,685 .. .. 32 9,780 + 51 + 2,795 636 196,505 Lands and Survey. Marine .. -. 179 67,645 5 125 1 80 .. .. 14 2,545 1 445 .. .. 1 260 17 3,455 .. .. 7 1,555 1 320 2 1,130 8 1,990 1 235 19 5,230 - 2 — 1,775 177 65,870 Marine. Marketing .. .. 47 14,035 3 70 1 445 4 485 6 480 15 1,275 .. .. 3 715 29 3,470 .. .. 5 970 5 970 + 24 + 2,500 71 16,535 Marketing. Mental Hospitals .. 1,455 352,040 373 6,055 2 360 .. .. 299 46,415 26 5,600 327 58,430 1 10 16 3,440 5 1,210 14 4,075 237 40,670 16 2,990 288 52,395 + 39 + 6,035 1,494 358,075 Mental Hospitals. Mines .. .. 61 21,495 5 275 .. .. 1 155 6 780 4 320 11 1,530 .. .. 3 685 1 590 1 410 2 450 .. 7 2,135 + 4 — 605 65 20,890 Mines. National Commercial 36 8,575 1 20 .. .. 2 250 5 400 1 80 8 750 2 210 .. .. 2 210 + 6 + 540 42 9,115 National Commercial Broadcasting Service Broadcasting Service. National Provident and 30 8,430 1 25 .. 6 480 6 505 .. .. 4 760 1 95 .. .. 5 855 + 1 — 350 31 8,080 National Provident and Eriendly Societies Friendly Societies. Native .. .. 181 54,915 12 295 4 425 4 805 15 1,200 5 400 .. .. 4 1,120 32 4,245 1 20 5 1,260 1 305 1 565 4 405 .. .. 11 2,555 + 21 + 1,690 202 56,605 Native. Navy Office .. .. 25 5,650 .. .. 2 700 1 305 2 160 4 320 9 1,485 .. .. 2 370 2 370 + 7 + 1,115 32 6,765 Navy Office. Police .. .. 7 2,605 2 160 2 160 .. + 2 + 160 9 2,765 Police. Prime Minister's .. 7 3,065 1 20 .. 1 115 .. .. .. .. .. 1 135 .. .. .. .. .. .. .. .. .. .. .. +1+ 135 8 3,200 Prime Minister's. Printing and Stationery 290 89,740 12 220 1 80 .. .. 3 240 2 160 1 195 1 295 8 1,190 .. .. 2 535 2 625 7 2,205 5 1,280 1 295 17 4,940 — 9 — 3,750 281 85,990 Printing and Stationery. Public Service Commis- 13 5,670 .. .. 1 255 1 565 2 820 .. .. 1 305 .. .. 1 265 2 570 .. + 250 13 5,920 Public Service Commissioner's sioner's. Public Service Super- 9 2,450 1 80 1 80 .. .. 1 155 .. .. 1 335 2 490 — 1 — 410 8 2,040 Public Service Superannuation ann nation. Public Trust.. .. 748 249,460 31 770 3 560 3 555 78 6,455 3 240 87 8,580 .. .. 23 6,360 3 1,945 .. .. 22 4,155 1 80 49 12,540 + 38 - 3,960 786 245,500 Public Trust. Public Works .. 1,018 358,701 61 1,612 10 1,735 22 4,575 153 4,240 39 4,355 3 1,005 9 2,230 136 19,752 I 10 14 4,165 7 2,460 7 3,485 30 7,330 2 490 60 17,940 + 76 + 1,812 1,094 360,513 Public Works. Scientific and Industrial 169 65,125 9 625 2 190 7 1,670 4 320 9 2,055 .. .. 14 4,120 36 8,980 1 50 46 12,825 1 900 .. .. 6 1,575 .. .. 53 15,350 — 17 — 6,370 152 58,755 Scientific and Industrial Research Research. Social Security .. 467 117,715 45 1,200 17 3,025 34 8,960 65 5,390 52 4,735 .. .. 5 1,125 173 24,435 .. .. 23 5,090 2 780 3 855 12 1,390 1 470 41 8,585 +132 + 15,850 599 133,565 Social Security. Stamp Duties .. 86 24,515 7 180 3 1,010 .. .. 5 400 3 240 11 1,830 .. .. 1 195 4 1,185 .. .. 5 1,380 + 6 + 450 92 24,965 Stamp Duties. State Advances Cor- 488 145,925 28 920 9 2,155 16 5,160 39 3,120 30 3,740 .. .. 30 9,655 124 24,750 .. .. 19 4,120 4 1,045 1 470 10 1,745 1 255 35 7,635 + 89 + 17,115 577 163,040 State Advances Corporation of New Zea- poration of New Zealand land. State Fire Insurance .. 159 48,345 .. .. 3 240 2 175 5 400 9 720 2 345 2 590 23 2,470 1 135 1 180 5 1,010 1 230 7 1,555 + 16 + 915 175 49,260 State Fire Insurance. State Forest .. 142 47,215 7 190 2 160 1 335 10 800 15 3,080 4 1,190 9 2,855 41 8,610 .. .. 5 1,650 .. .. 1 320 4 610 .. .. 10 2,580 + 31 + 6,030 173 53,245 State Forest. Transport .. .. 52 14,995 5 120 1 80 2 430 3 240 6 480 .. .. 58 18,705 70 20,055 .. .. 5 950 2 450 .. .. 7 1,400 + 63 + 18,655 115 33,650 Transport. Treasury .. .. 94 30,405 12 425 3 615 3 550 8 640 4 320 .. 2 160 20 2,710 .. .. 4 930 2 295 1 155 7 1,380 + 13 + 1,330 107 31,735 Treasury. Valuation .. .. 83 29,515 10 355 1 425 3 915 5 400 4 470 13 2,565 .. .. 2 385 .. .. 3 1,915 5 2,300 + 8 + 265 91 29,780 Valuation. Totals .. 10,704 3,290,429 1,023 31,403 131 25,525 225 55,215 917 ;104,625 470 60,344 35 9,025 266 78,562 2044364,699 11 425 349 79,225 44 18,200 96 38,631 524 100,765 37 7,535 1,051 244,781 +993 +119,918 11,697 3,410,347 Totals. : Note. —This return does not include administrative officers, Native-school teachers, and officers on loan or leave without pay. Fractions of £1 are not taken into consideration in totals.

H.—l4.

Table IV. —Temporary Employees as at 1st April, 1940 (other than Workmen).

Approximate Coat of Paper.—Preparation, not given ; printing (720 copies), £35,

By Authority: E. V. Paul, Government Printer Wellington. —1941,

Price 9d.)

19

Male. Female. is ;§■§ -a £ § 2 'a ' . ; r j till! If d 111 I ll I —• 1 11 I It ll I! I It ll| If I' PI I II I I . - I ■ Agriculture .. .. .... 34 1 48 9 1 93 .. 7 185 57 4 .... 28 374 Air .. .. .... 35 8 22 33 11 109 .. 2 .... 1 .... 2 114 Army .. .. .. 20 169 28 41 37 .. 298 2 . . 147 65 609 Audit .. . . 1 3 .. 4 4 Broadcasting .. .. 1 5 .. 35 5 .. 40 .. 24 46 116 Census and Statistics .. .... 3 .. 2 27 4 36 .. 1 37 Crown Law .. .. 1 . . • • 1 ■ ■ Customs .. .. .. 31 .... 45 .... 76 6 82 Education .. 5 17 14 44 20 15 115 .. 28 .. 7 .... 28 178 External Affairs and Cook Islands 3 .. 1 2 .. .. 6 • 6 Government Insurance . . .. 1 1 17 7 . . 26 . . 26 Health .. .. .. 13 4 4 36 9 2 68 .. 2 5.. 2 10 3 169 259 Industries and Commerce, Tourist 20 15 6 61 15 .. 117 .. 7 5 .. 3 .. 1 126 259 and Publicity Internal Affairs* .. . . 11 18 14 104 12 1 160 .. 1 7 48 216 Iron and Steel Industry . . .. 4 4 1 3 8 Justice and Prisons .. . . 2 16 2 39 8 . . 67 .. . . 1 .. 1 .... 14 83 Labour .. .. .. 9 114 31 66 4 .. 224 . . .. 5 20 249 Land and Deeds . . . . 5 1 1 12 .... 19 10 2 31 Land and Income Tax .... 8 222 20 68 16 334 .. 1 335 Lands and Survey .. . . 4 28 13 80 .. 1 126 25 2 10 . . 62 . . 10 6 241 Marine .. .. .. 1 3 1 9 5.. 19 .. 2 4.. 2 .... 12 39 Marketingf ■• ■• .. 32 32 . . 34 35 3 136 .. .. 4 .. 19 .. 11 58 228 Mental Hospitals .. .... 1 .. 17 5 .. 23 .. 2 .... 2 6 3 24 60 Mines .. . . .. 1 4 . . 11 2 .. 18 1 1 .... 7 .. 4 5 30 National Commercial Broad- 13 4 1 47 .... 65 .. 44 .. .. 18 .... 117 244 casting Service National Provident and Friendly 1 .. 1 4 14 1 21 21 Societies Native .. .. .. 15 30 7 48 24 .. 124 1 63 .. 2 5 195 Navy Office .. .. .... 18 6 12 26 .. 62 .. 1 .... 1 .. 20 12 96 Police .. .. 1 • • 1 Prime Minister's .. 2 1 . . 3 2 5 Printing and Stationery 0 .. 2 8 1 9 Public Service Commissioner's ■ . ■ • - - ■ • ■ • Public Service Superannuation.. .. 5 .. 1 2 .. 8 .. 8 Public Trust.. .. .. 9 .. 1 211 10 2 233 . . .. 1 9 243 Public Works .. ..180 149 IS 158 5 2 509 164 546 5 8 650 .. 219 366 2,467 Scientific and Industrial Research 2 1 1 21 7 .. 32 .. 23 .... 9 .. 1 77 142 Social Security .. ..13 352 37 118 46 23 589 .. 1 8 595 Stamp Duties .. 1 14 1 .. 16 .. 1 4 21 State Advances .. . . 16 142 84 183 82 .. 507 53 5 20 .. 79 .... 51 715 State Eire Insurance .. .. .. 16 .. 54 14 .. 83 83 State Forest .. .. 3 1 1 23 .... 28 4 2 .... 59 .. 14 98 Transport .. .. .. 3 5 10 25 1 .. 44 1. .. 32 5 82 Treasury .. .. .. 6 2 2 11 17 10 48 .. 1 1 2 52 Valuation .. .. .. 4 1 .. 28 5 .. 38 4 42 Totals .. .. 423 1237 514 1,713 559 94 4,540 265 679 313 65 991 16 423 1318 8,610 • Does not Include 353 full-time temporary cleaners, liftmen, watchmen, messengers, caretakers, and attendants, Ac, and 101 sessional employees who receive full-time employment partly on parliamentary duties and partly on relieving duties throughout Departments, t Includes London staff.