Friends of the Turnbull Library

Turnbull Library Record, Volume 14, Issue 2, 1 October 1981, Page 131

Friends of the Turnbull Library

J. R. Tye, President

Gilfillan Morris & Co Honorary Auditors

Annual Report 1980181

MEMBERSHIP The number of financial members was 987 as at 31 March 1981.

MEETINGS The Annual General Meeting was held on 25 June 1980, and followed by an address by Dr J. O. C. Phillips of the History Department of Victoria University, called ‘Musings in Maoriland: cultural nationalism in the 1890’s’, which produced a spirited response from the audience. On 24 September 1980, Dr O. B. Hardison of the Folger Shakespeare Library, Washington D.C., spoke on the funding of cultural institutions in the United States, and of the substantial support given to the Library by its friends.

On 22 October 1980, Dr T. H. Beaglehole talked of the early years in London of his father Professor J. C. Beaglehole, supported by interesting excerpts from his father’s letters and early writings. Mr J. E. Traue, Chief Librarian of the Alexander Turnbull Library, recently back from his overseas study tour, spoke on 18 November 1980, giving his impressions of other research libraries and institutions similar to the Alexander Turnbull Library, and having similar problems. Mr John Sullivan, Photograph Librarian at the Alexander Turnbull Library, talked to the Friends on 17 March 1981 on the Photograph Collection of the Library. He illustrated his address with photographic prints and slides, demonstrating the close links with the Art Collection by the juxtaposition of photographs and paintings of the same scene.

TURNBULL WINTER LECTURES Following the proposal at the 1980 Annual General Meeting to hold an annual series of lectures, the inaugural series was held weekly from 25 May to 15 June 1981. The four lectures on ‘New Zealand through the Arts, Past and Future’, were delivered at 12.30 pm. at Turnbull House. Sir Tosswill Woollaston spoke on Painting (25 May); Jack Body on Music (2June); Allen Curnow on Poetry (8 June); and Witi Ihimaera on Literature and Maori Life (15 June). One hundred tickets for the series were presold at SB.OO for Friends and SIO.OO for others, and were quickly sold out; the venue was pleasant and the lectures appreciated by a varied audience, mostly of Friends. If possible the lectures will be published in the Turnbull Library Record or in some other form during 1982.

TURNBULL LIBRARY RECORD A subcommittee has been looking at the Record with the expectation of broadening its scope and extending its distribution outside New Zealand; it is hoped in the first instance to have invited articles from leading scholars across the Tasman.

NATIONAL LIBRARY BUILDING With the October 1980 issue of the Turnbull Library Record every member of the Friends received a letter calling for support to publicise the need to complete the National Library Building, then under threat of postponement. At the end of February the President and Past-President forwarded a petition on your behalf to Parliament in support of the N.Z.L. A. calling for the completion of the National Library Building. In April 1981 the Cabinet approved the calling of tenders for Stage 11, the shell of the building, and I should like to thank all Friends who wrote to politicians and newspapers on this matter, as this action had some influence in the decision and is much appreciated by your Committee and the staff of the Library.

OBITUARIES It is with deep regret that I record the deaths of two former Presidents —Dr Denis Glover (who was a current member of the Committee) and Canon Nigel Williams (former member of the Committee) both long-term members and strong supporters of the Friends.

Special thanks are due to the Chief Librarian for his total dedication to the Library and its welfare; to your immediate Past-President for his guidance and expertise in several important operations; to Janet Horncy for her stamina and forethought during her first year as Secretary; to Colin Davis, whose innovative genius has given the Friends’ activities a new direction; to Gillian Ryan for her organisation of the Winter Lectures; to Mrs Janet Paul for her attractive poster and tickets; to Mrs Meikle and the office staff for their work in public relations; and especially to Darea Sherratt, our long-standing and long-suffering and meticulous Treasurer who, to our regret, resigns this year.

FRIENDS OF THE TURNBULL LIBRARY

Statement of Income & Expenditure for year ended 31 March 1981

1981 1980 INCOME $ $ Subscriptions—General 9,622.37 4,883.58 —Life members 340.00 600.00 Profit on sale of publications 1,939.64 1,770.69 Interest 945.20 313.09 Donations 52.50 246.99 Subsidy from Alexander Turnbull Library Endowment Trust 12,899.71 8,814.35 EXPENSES Printing and stationery 141.46 343.46 General expenses 143.36 10.00 Audit fee 193.54 179.51 Library Record printing 7,764.00 7,369.00 Postages 1,110.55 470.54 Meeting expenses 113.62 73.90 Lecture fees 43.80 70.00 Clerical wages 278.25 36.00 Magazine subscriptions 82.64 32.07 Advertising 83.00 40.00 9,954.22 8,624.48 EXCESS OF INCOME OVER EXPENSES $2,945.49 $189.87

NOTES TO THE ACCOUNTS Statement of Accounting Policies 1. The General Accounting Principles as required by the New Zealand Society of Accountants for the measurement and reporting of the results and financial position under the historical cost method have been observed in the preparation of these accounts. 2. Stock has been valued at cost. 3. Receipts during the year for life membership have been included as income. 4. Deposits with UDC Group Holdings Ltd: $1,300 at 14.50% maturing 11/09/82; $2,000 at 15.00% maturing 21/03/83; SI,OOO at 15.00% maturing 22/12/83. 5. Term Deposits with 8.N.Z.: SI,OOO at 11.25% maturing on 26/05/81; SBOO at 11.25% maturing on 26/05/81 Investments with 8.N.Z.: SSOO at 11.50% maturing on 21/08/81

Balance Sheet as at 31 March 1981

1981 1980 ACCUMULATED FUNDS $ $ Balance at beginning of year 6,426.27 6,236.40 Add Income for the year 2,945.49 189.87 $9,371.76 $6,426.27 Represented by: ASSETS Cash at bank 1,058.43 494.58 Stock on hand 1,713.33 1,719.19 2.771.76 2,213.77 INVESTMENTS Bank of New Zealand (Note 5) 2,300.00 1,300.00 United Dominions Corp— Registered secured debenture stock (Note 4) 4,300.00 3,000.00 9.371.76 6,513.77 LESS LIABILITIES Sundry creditors Subscriptions received in advance $9,371.76 $6,426.27

AUDITORS’ REPORT We have examined the accompanying Balance Sheet and Statement of Income and Expenditure of Friends of the Turnbull Library and have obtained all the information and explanations which we have required. In our opinion the Balance Sheet and Statement of Income and Expenditure respectively give a true and fair view of the financial position of Friends of the Turnbull Library as at 31 March 1981 and of the results for the year ended on that date. We have accepted the Secretary’s certificate as to the quantities and values of stocks at each balance date.

Wellington, 12 June 1981