PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1940.

Appendix to the Journals of the House of Representatives, 1940 Session I, H-36

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1940. NEW ZEALAND.

PRINTING AND STATIONERY DEPARTMENT (ANNUAL REPORT OF THE) FOR THE YEAR ENDED 31st MARCH, 1940.

Laid on the Table of the House of Representatives by Leave.

Printing and Stationery Department, Wellington, 18th July, 1940. Sir, — I have the honour to submit the annual report upon the working of this Department for the year ended 31st March, 1940. The tables accompanying the report show the . nature, extent, and result of the year's working. Gazette. —The number printed of each issue was 750, the number of subscribers 387, and the amount received from sales and subscriptions £1,833. Hansard. —The number printed of each issue for session 1939 was 8,000, the number of subscribers 156, and the amount received from sales and subscriptions £139. Stamp-printing. —Stamps to the value of £11,573,094, and postal notes to the value of £44,800, were printed. Stereo-plates. —The number of stereo-plates cast was 56,624, of which 5,819 were nickel-plated, the total weight being 43,044 lb. Rubber Stamps.—The number of rubber stamps made was 16,304. Railway Tickets. —The number of tickets printed was 7,213,919, the largest number printed in one month being 870,271 in October, 1939. Photo-litho and Process Engraving Branch.- ~This branch dealt with 349 maps, plans, and technical diagrams, and produced 3,942 process blocks. Stationery Office. —During the year 19,412 requisitions containing 183,766 items were dealt with. The total sales amounted to £75,836, including £4,686 for 266 typewriters supplied. Paper. —The price of paper has increased rapidly and is at present considerably higher than at the date of the last report. While the Department has supplies on hand for the present, it is essential that strict economy be exercised in ordering printing requirements. The total issues amounted to £69,700 in value, comprising 167,499 packages of paper and boards and 7,736,000 envelopes. In addition, 15,835,000 envelopes were issued through the Stationery and Issuing Offices. Machinery.—There were no large additions to the plant during the year. Staff. —The staff decreased from 630 officers as at the Ist April, 1939, to 604 officers (including 6 officers on leave prior to retirement) as at the 31st March, 1940. There were no serious accidents at work, and the health of the staff has been good. Worh of the Year. —The work performed, while less than that for the previous year, is still at a high level. Finance. —The operations for the year resulted in a turnover of £313,082, and a profit of £2,875 after allowing for interest on capital and depreciation. I have, &c., E. V. Paul, Government Printer.

The Hon. the Minister in Charge.

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PRINTING AND STATIONERY DEPARTMENT. Receipts and Payments Account eor the Year ended 31st March, 1940. ~ Receipts. £ Payments. £ Sundry debtors .. .. .. .. 303,204 Salaries .. .. .. .. .. 89,256 Publications .. .. .. .. 2,885 Wages .. .. .. .. .. .. 56,831 Sales — £ Allowances to officers performing higher duties .. 309 Stationery .. .. .. .. 2 Overtime .. .. .. .. .. 3,945 Second-hand typewriters .. .. 32 Purchases — Waste products .. .. .. ..78 Paper, stationery, &c. .. .. .. .. 70,658 112 Stores, &c. .. .. .. .. .. 9,245 Refunds— Freight, cartage, insurance, &c. .. .. .. 11,230 Salaries and wages .. .. . . .. 140 Machinery (new, and repairs to) .. .. . . 1,101 Exchange .. . . .. .. I Type metal .. .. .. .. .. 283 Freight .. .. .. .. ..13 Type and printing material .. .. .. 42 Postages . . . . .. .. .. 29 Monotype extras .. .. ..., .. ... 254 Stationery .. .. .. .. 5 Fuel, gas, power, light, and water .. .. .. 2,293 -— 188 Medical services .. . . .. .. .. 14 Office equipment, &c. .. .. .. .. 36 Postages and telegrams . . .. .. .. 1,558 Telephone services .. .. .. .. 127 Window-cleaning, rubbish-removal, &c. .. . . 135 Proportion of rent, &c., High Commissioner's Office .. 340 Wages: Cleaners, watchmen, &c. .. .. .. 2,378 Proportion of cost of messengers' uniforms .. .. 16 Audit fee . . .. .. .. .. 150 Repairs to premises .. .. . . .. 457 Rent of storage space .. .. .. .. 285 Maintenance of fire-alarms .. .. .. .. 2 Contingencies . . .. .. .. .. 27 Refund to Departments for publications, &c., sold .. 5,414 Balance to Treasury Adjustment Account .. .. 50,003 £306,389 £306,389

Trading Account fob the Year ended 31st March, 1940. Dr. Cr. £ £ Paper and materials— £ £ Sales—■ Stock at beginning .. .. .. 40,659 Manufacturing .. .. .. 238,148 t Add purchases .. .. .. 53,367 Lesswork in progress, 31st March, 1939 .. 19,121 94,026 219,027 Less stock on hand, 31st March, 1940 .. 22,423 Add work in progress, 31st March, 1940.. 18,219 71,003 _ Stationery— 237,246 Stock at beginning .. .. .. 11,178 Stationery .. .. .. .. 63,124 Add purchases .. .. .. 47,321 Publications .. .. .. .. 8,026 Typewriters .. .. .. .. 4,686 58,499 " 313,082 Less stock on hand, 31st March, 1940 .. 8,880 Discounts received .. .. .. 331 49,619 PublicationsStock at beginning .. .. .. 10,864 Add purchases .. .. .. 2,947 13,811 Less stock on hand, 31st March, 1940 .. 11,546 — 2,265 Typewriters— Stock at beginning .. .. .. 723 Add purchases .. .. .. 4,372 5,095 Less stock on hand, 31st March, 1940 .. 776 4,319 Wages (productive) .. .. .. 96,802 Wages (establishment) .. .. .. 31,593 Wages (Stationery Office) .. .. .. 9,969 Freight (inwards) .. .. .. .. 7,446 Lighting (proportion) .. .. .. 557 Power .. .. .. .. .. 574 Fuel .. .. .. .. .. 640 Water . . .. .. .. . . 220 147,801 Balance, transferred to Profit and Loss Account .. 37,806 £313,413 £313,413

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PRINTING AND STATIONERY DEPARTMENT —continued. Profit and Loss Account for the Year ended 31st March, 1940. Dr. £ Gr. £ Office salaries .. .. .. .. .. 8,379 Balance transferred from Trading Account .. .. 37,806 Repairs and alterations to buildings and plant .. 1,132 Storing and handling stationery, &c., for other Government Postages and telegrams .. .. .. .. 1,439 Departments .. .. .. 1,483 Freight and cartage (outwards) .. .. . 3,460 Commission on sales of publications .. .. .. 1,501 Insurance .. .. .. .. .. .. 237 Rent receivable .. .. .. .. .. 236 Exchange .. .. .. .. .. .. 23 Discounts allowed .. .. .. .. .. 146 Telephones (rental) .. .. . . .. . . 119 Medical services .... .. .. 16 Lighting, &c. (proportion) .. .. .. . . 62 Proportion of rent, &c., High Commissioner's Office . . 340 Office expenses .. .. .. .. .. 338 Sundry trade expenses .. .. .. .. 749 Audit fee .. . . .. .. .. .. 150 Wages: Cleaners, watchmen, &c. .. .. .. 2,510 Interest on capital .. .. .. .. .. 9,720 Depreciation— £ Buildings .. .. .. .. 1,012 Plant and machinery . . .. .. 6,557 Furniture, fittings, and office equipment . . 87 Type and type metal .. .. . . 106 Accessories .. . .. .. 493 8,255 Losses on disposal of assets .. .. .. .. 16 Rent of storage space .. .. ■. ■ ■ 866 Centennial Exhibition . Cost of exhibits, &c. .. .. 194 Balance carried down .. .. .. .. 2,875 £41,026 £41,026 £ Balance brought down .. .. .. .. 2,875

Balance-sheet as at 31st March, 1940. Liabilities. Assets. £ Capital Account— £ £ Land .. .. .. .. .. .. 54,359 Public Works Fund .. .. .. 112,623 Buildings .. .. .. . . .. 34,992 Consolidated Fund .. .. .. 130,375 Plant and machinery— £ 242,998 Composing plant .. .. .. 1,181 Creditors — Machine composing plant .. .. .. 7,497 Departmental . . .. .. .. 2,045 Addressograph plant .. .. .. 93 Sundry .. .. .. .. 10,221 Printing plant .. .. .. .. 10,908 12,266 Binding plant .. .. .. .. 6,344 Wages accrued .. .. .. .. .. 2,813 Litho plant .. .. .. .. 3,173 Bad Debts Reserve .. .. . . .. 164 Photo plant .. . . .. 1,134 Writing-off, Suspense Account .. .. .. 205 Stereotype plant . . .. .. .. 692 Balance, Profit and Loss Account .. .. .. 2,875 Engine-room plant .. .. .. 516 Miscellaneous plant .. .. .. 4,792 36,330 Furniture, fittings, and office equipment . . .. 701 Type and type metal .. .. .. .. 12,135 Accessories— Composing Branch .. .. .. 1,707 Machine Composing Branch .. .. 47 Printing Branch .. .. .. .. 44 Binding Branch .. .. .. .. 276 Litho Branch .. .. .. .. 72 Photo Branch .. .. .. .. 28 Stereotype Branch .. .. . . 10 Engine-room .. . . .. .. 80 Paper-store .. .. .. .. 139 _____ 2,403 Payments in advance .. .. .. .. 16 Debtors— Departmental .. .. .. .. 15,238 Sundry .. .. .. ~ 3,426 • — 18,664 Work in progress .. .. .. .. .. 18,219 Stock—On hand .. .. .. .. 43,403 In transit .. .. .. .. 46 On consignment .. .. .. .. 176 43,625 Stock Suspense Account .. .. .. .. 189 Assets to be written off .. .. .. .. 16 Treasury Adjustment Account .. .. .. 39,672 £261,321 £261,321

A. W. Gyles, A.R.A.N.Z., Accountant.

1 hereby certify that the Receipts and Payments, Trading, and Profit and Loss Accounts and Balance-sheet have been duly examined and compared with the relative books and documents submitted for audit, and correctly state the position as disclosed thereby, subject to the explanatory notes dealing with departmental accounts generally as appearing at commencement of parliamentary return 8.-l [Pt. IV], and to the comment that the asset " Type and type metal, £12,135," is not supported by stock-sheets. —Cyril G-. Collins, Controller and Auditor-General.

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Return of Value of Printing and Stationery issued to Departments for the Year ended 31st March, 1940.

Return of Adhesive Stamps, Postal Notes, etc., printed from 1st April, 1939, to 31st March, 1940.

Approximate Cost of Paper.—]

-Preparation, not given; printing (470 copies), £7.

Authority: E. V. Paul, Government Printer, Wellington.—l94o.

Price. 3d.]

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Office or Department. Value of Printing. stationery Office or Department. Value of Printing.! stationery £ s. d. £ s. d. £ s. d. £ s. d. Agriculture .. .. 5,217 9 3 2,088 13 7 Musoum, Dominion •• 5 5 1 26 6 5 Air .. .. .. 6,152 17 6 5,030 8 9 National Broadcasting 2,251 7 8 495 8 2 Army .. .. 6,711 16 6 4,633 19 10 Service Audit .. .. 231 10 9 274 3 6 National Commercial 684 1 1 663 9 10 Bankruptcy .. .. 52 16 9 71 18 4 Broadcasting Service Census and Statistics .. 5,919 2 0 278 19 5 National Provident Fund 240 9 0 115 19 1 Crown Law .. .. 115 15 7 191 3 0 Native .. .. 1,809 19 3 1,154 0 3 Customs .. .. 1,692 14 1 1,658 6 0 Naval Defence .. 865 7 7 1,418 2 6 Dominion Laboratory .. 192 11 0 104 11 6 New Zealand Meat-pro- 17 2 0 4 16 3 Dominion Observatory .. 21 6 7 22 2 6 ducers Board Education .. .. 9,517 17 10 2,774 15 1 New Zealand Reparation 43 1 6 59 15 11 Electoral .. .. 95 6 1 8 2 3 Estates External Affairs .. 615 16 1 1,233 10 6 Patents .. .. 1,043 5 8 56 3 8 Friendly Societies .. 89 10 1 .. Pensions . . . • 7 7 6 5 9 2 Gazette .. .. 6,462 1 8 .. Police .. .. 3,314 5 4 2,955 11 5 Government Actuary .. 7 16 6 21 5 9 Post and Telegraph .. 47,890 17 11 675 19 4 Government House .. 163 16 4 67 4 9 Prime Minister's .. 906 10 10 235 17 0 Government Life Insurance 1,260 0 6 510 12 3 Prisons .. 195 14 4 324 18 4 Health .. .. 3,940 3 8 .1,537 19 6 Public Service Commis- 223 17 10 172 7 8 House of Representatives—• sioner Head Office .. .. 905 12 11 587 14 11 Public Service Superan- 101 11 2 75 4 7 Appendices to Journals 2,936 3 6 .. nuation Bellamy's .. .. 26 16 8 2 10 9 Public Trust .. .. 2,928 6 6 660 6 11 Bills ' .. .. 889 19 1 .. Public Works .. . . 7,485 16 4 11.239 19 3 Hansard .. .. 5,546 17 11 0 12 3 Railways .. .. 32,675 14 7 1,720 11 8 Journals .. . . 300 4 8 .. Registrar-General .. 584 10 5 263 6 2 Library .. . . 888 0 1 36 18 11 Reserve Bank of New 705 19 9 38 10 0 Order Papers .. 371 4 2 . . Zealand Statutes ... .. 168 10 3 .. Rural Intermediate Credit 67 19 0 Housing Construction . . 974 7 9 1,397 12 9 j Board Industries and Commerce, 4,136 19 3 1,637 10 3 ! Scientific and Industrial 4,479 2 9 811 I 5 Tourist and Publicity I Research Internal Affairs .. 4,255 18 10 1,762 4 7 j Social Security .. 4,441 12 5 2,733 10 11 Justice .. .. 1,209 1 0 1,793 9 2 Stamp Duties .. .. 773 13 1 334 12 11 Labour .. .. 3,137 16 4 1,497 0 11 State Advances .. 2,317 5 9 2,074 8 2 Land and Deeds .. 492 13 7 338 II II State Coal .. . . 245 8 8 172 8 7 Land and Income Tax .. 10,397 7 9 1,601 1 0 State Eire Insurance .. 1,897 13 8 887 10 0 Lands and Survey .. 3,590 19 6 4,159 3 7 State Eorest Service 971 12 9 1,027 9 0 Law Drafting .. . . 11 15 4 37 8 7 State Iron and Steel .. 35 9 5 84 16 5 Legislative Council— Survey Board of New 6 7 .1.0 Head Office . . .. 159 14 9 57 17 6 Zealand Bills .. .. 139 3 5 .. Transport .. .. 1,185 7 7 863 1 7 Journals .. .. 42 1.4 5 .. Treasury .. .. 3,603 3 6 745 17 9 Order Papers . . 39 0 0 . . Valuation .. .. 671 14 4 299 15 9 Marine .. .. 1,525 19 I 329 2 5 Marketing .. .. 1,284 0 10 725 2 0 Mental Hospitals .. 419 7 10 835 9 7 Totals .. 217,359 9 4 70,003 12 4 Mines .. .. 371 9 7 299 8 8 -- Summary. £ s. d. £ s. d. £ s. d. £ s. d. 1939—April .. .. 12,716 9 5 2,601 19 9 1939—November .. 15,671 9 7 6,049 7 9 May .. .. 23,281 12 0 8,719 0 1 December .. 16,708 2 8 3,472 10 11 June .. .. 16,860 14 8 7,298 4 10 1940—January.. .. 10,859 2 2 4,673 3 11 July .. .. 17,707 9 4 6,090 17 4 February .. 14,533 5 5 6,320 1 3 August .. .. 19,410 16 0 5,935 4 10 March .. .. 28,769 12 11 6,238 19 4 September .. 21,423 4 11 6,256 14 0 October.. .. 19,417 .10 3 6,347 8 4 Totals .. 217,359 9 4 70,003 12 4

[ ' I Description. Sheets. Stamps. | Value. £ s. d. Postage .. .. .. .. .. 20,535 3,506,520 21,137 13 4 Postal notes .. .. .. .. .. 367,600 3,676,000 44,800 16 6 Post-cards .. .. .. .. .. 90,290 1,443,584 3,452 4 0 Letter-cards .. .. .. .. .. 126,875 1,518,900 9,049 2 8 Duty .. .. .. .. .. 8,777 1,336,299 8,057,552 0 0 Social Security .. .. .. .. 68,000 15,933,120 3,465,207 0 0 Honey seal .. .. .. .. .. 9,500 2,235,360 10,403 5 0 Newspaper wrappers .. .. .. .. 20,000 159,200 398 0 0 Embossed envelopes .. .. .. .. 1,089,711 1,084,560 5,894 2 4 Totals .. .. .. .. 1,801,288 30,893,543 11,617,894 3 10