LETTER FROM THE CONTROLLER OF THE PUBLIC ACCOUNT; TOGETHER WITH HIS BALANCE SHEET FOR YEAR ENDED JUNE 30, 1872.

Appendix to the Journals of the House of Representatives, 1872 Session I, B-08

B.—No. 8.

LETTER FROM THE CONTROLLER OF THE PUBLIC ACCOUNT; TOGETHER WITH HIS BALANCE SHEET FOR YEAR ENDED JUNE 30, 1872.

PRESENTED TO BOTH HOUSES OP THE GENERAL ASSEMBLY, BY COMMAND OP HIS EXCELLENCY^

WELLINGTON*

1872.

B.—No. 8.

LETTER FROM THE CONTROLLER OF THE PUBLIC ACCOUNT.

Sib,— Controller's Office, 30th September, 1872. I have the honor to transmit herewith the Controller's balance sheet for the year ending the 30th June, 1872, and to request that you will lay the same before Parliament, together with this letter. I have delayed completing this Beturn, in the hope that, as soon as the Accounts of the Treasury were complete, I should be able to show, aa in former years, that the cash balances in the several Ways and Means Accounts were the same in the Controller's and Treasury books. I regret to say this does not appear to be the case, showing that operations have been recorded in the Accounts of the Treasury, probably by transfer from one account to another, of which the Controller was not informed, and which have not therefore been included in his Accounts. The occurrence of such discrepancy in balances which ought to be identical is a sufficient reason for some such alteration in the system of control as is contemplated in the measure now before Parliament, and has been to a great extent effected by the late departmental arrangements made by the late Colonial Treasurer since the Ist July last. In order to render the working of the new system effectual, it becomes indispensably necessary that the Treasury and the Control shall start on the Ist July with the same cash balances in the several Ways and Means Accounts. I have proposed, therefore, to adopt the balances as shown in the Treasury Accounts, in my books opened on the Ist July, leaving it for the final decision of the Audit Office, when the Treasury Accounts for the year 1871-72 are rendered to the Auditor, whether those balances, or the balances appearing in the balance sheet now rendered, are correct as between the several accounts. It is my duty to call the attention of Parliament to an item of expenditure in the Crown Agents' Accounts of the Public Works Loan. They appear to have paid a draft for £7,500 drawn on them from the Colony by the Treasury, the proceeds of which were, as I am informed, used to discharge a debt incurred by the County of Westland to the Bank of New Zealand. As there is no vote or other authority for this issue, the payment was illegal. But a graver irregularity occurred in the fact that the proceeds of the order or draft on England were not, as required by law, paid into the Public Account. Had such been done, the money could only have been obtained by requisition on the Controller, which it would not have been in his power to comply with. The Controller had no cognizance of the transaction until it appeared in the Crown Agents' Accounts several months later. lie therefore conceives it his duty to lay the case before Parliament. I have, &c, James Edwaed EitzGeeald, The Hon. the Colonial Treasurer. Controller of the Public Account.

B.—No. 8.

CONTROLLER'S

CASH .BALANCE SHEET.

1871-72.

PRESENTED TO BOTH HOUSES OF THE GENERAL ASSEMBLY, BY COMMAND OF HIS EXCELLENCY.

WELLINGTON,

1872.

B.—No. 8.

CONTROLLER'S CASH

2

D.—BALANCE SHEET for the Year

RECEIPTS. A, B, C. £ s. d. £ s. d. £ 6. a. Consolidated FundBalance on 1st July, 1871 Cash Eeceipts in the year Proceeds of Treasury Bills Proceeds of Deficiency Bills ... Interest on Trust Fund Investments returned Proceeds of Patea Mortgages sold to Trust Fund Advances to New Zealand Settlements repaid ... Wellington Debt repaid Otago Debt repaid ... Transfer from Immigration Loan for Interest 38,869 13 2 1,233,032 3 11 240,000 0 0 100,000 0 0 23,982 2 3 6,940 17 6 3,814 0 5 15,000 0 0 9,000 0 0 33,750 0 0 Cbown Agents — Balance on the 1st April, 1871 Drawn from the Bank of New Zealand Advance from the Defence Loan, as per contra Advance from Immigration Loan, as per contra Miscellaneous Receipts Transfers from Special Funds to adjust entries 1,704,388 17 8 329 8 1 62,275 18 10 150,266 5 9 239,877 8 6 7,234 14 3 755 11 9 1,704,388 17 3 460,739 2 2 4610,739 2 2 Total Consolidated Fund 2,165.127 19 5 12,165,127 19 5 Special Fund — 1. New Zealand Settlements Act — Proceeds of Confiscated Lands 3,814 0 5 3,814 0 5 2. Consolidated Loan — Receipts 4,127 9 0 4,127 9 0 Ceown Agents— Balance on the lBt April, 1871 Proceeds of Debentures Miscellaneous Receipts 6,090 9 5 31,455 6 0 714 17 6 38,260 11 11 38,260 11 11 3. Consolidated Loak Application Act — Receipts ... 42,388 .0 11 42,388 0 11 947 7 0 947 7 0 4. Defence Loan— Balance, 1st July, 1871 Transfer from Consolidated Fund, as per contra Proceeds of short-dated Debentures Bank Advance against Balances in London Refunded by the Paymaster-General ... 12,23(5 15 4 104,206 5 9 21,000 0 0 25,000 0 0 26,220 6 10 CkoWn Agents— Proceeds of Debentures Hypothecation of temporary Bonds... Balance of Temporary Loan transferred hereto 188,723 7 11 188,723 7 11 431,268 15 0 66,295 6 0 3,490 0 O 501,054 1 6 501,054 1 6 5. Schedule 1, Defence Loan — Transferred from Defence Loan Recoveries 689, 777 9 5 689,777 9 5 147,154 13 9 27,845 6 8 175,000 0 0 6. Schedule 2, Defence Loan— Cbown Agents— Transfer from Defence Loan 175,000 0 0 38,010 0 0 38,010 0 0 Carried forward 3,115,001. 17 2

B.—No. 8

ending the 30th JUNE, 1872.

3

BALANCE SHEET.

ISSUES. A, B, C. £ b. d. £ s. d. £ a. d. Consolidated FundIssued for Consolidated Fund Services Treasury Bills paid Deficiency Bills paid Half Stamp Duties carried to Railways Interest on Trust Fund Investments ... Transfer to repay Overdrafts by Crown Agents : — To Defence Loan... ... ... £150,206 5 9 Less transferred in anticipation, last year ... ... ... 46,000 0 0 832,192 7 5 150,000 0 0 60,000 0 0 37,295 4 11 44,844 1 3 To Immigration, &c., Loan... in anticipation of Overdraft Balance on 30th June, 1872 ... 104,266 5 9 239,877 3 6 168,000 0 0 67,913 14 5 1,636,475 2 10 Ceown A&ents — Expenditure on Consolidated Fund Services ... 1,704,388 17 3 460,739 2 2 i Total Balance in Consolidated Fund 460,739 2 2 2,097,214 5 0 67,913 14 5 460,739 2 2 2,097,214 5 0 Total Consolidated Fund ... 2,165,127 19 5 Special Fund— 1. New Zealand Settlements Act — Transferred to Consolidated Fund to repay Advances 3,814 0 5 3,814 0 5 2. Consolidated Loan — Balance on 30th June, 1872 ... 4,127 9 0 Ceown Agents— Purchase of Bonds Incidental Expenses Transfer to Consolidated Fund to correct entries Balance on 31st March, 1872 1,050 0 0 225 7 9 748 15 9 36,236 8 5 2,024 3 6 2,024 3 6 Total Balance in Consolidated Loan 38,260 11 11 40,363 17 5 42,388 0 11 3. Consolidated Loan Application Act — Balance 30th June, 1872 917 7 0 4. Defence Loajj— Transferred to Account of Schedule 1 ... Balance on 30th June, 1872 ... 147,154 13 9 41,568 14 2 147,154 13 9 Ceown Agents— Temporary Advances paid ... Transfer to Account of Schedule 2 ... Incidental Expenses Transfer to Consolidated Fund, us per contra... „ „ to correct Entries Balance on 31st March, 1872 188,723 7 11 273,500 0 0 38,010 0 0 5,508 1 2 150,266 5 9 6 16 0 33,762 18 7 407,291 2 11 Total Balance in Defence Loan 501,054 1 6 614,445 16 8 014,445 16 8 75,331 12 9 5. Schedule 1, Defence Loan — Issues 689,777 9 5 175,000 0 0 6. Schedule 2, Defence Loan — Ceown Agents— Otago Bonds paid 175,000 0 0 175,000 0 0 88,010 0 0 38,010 0 0 Carried forward 2,930,508 5 7

B.—No. 8.

4

D.—BALANCE SHEET for the Year

CONTROLLER'S CASH

EECEIPTS. A. B. C. Special Fund— continued. £ a. d. £ s. d. £ s. d. Brought forward 8,115,064 17 2 7. Public Woeks Loan— Balance, 1st July, 1871 Bank Advance against Balances in London Transfers from Consolidated Fund, as per contra Ditto „ „ 3,470 12 9 165,000 0 0 239,877 3 6 168,000 0 0 576,347 10 3 Crown Agents— Proceeds of Debentures 576,347 16 3 718,781 5 0 718,781 5 0 718,781 5 0 8. Railways— Auckland— From Immigration Loan ... ... £15,302 11 3 „ Stamp Duties ... ... 8,991 6 3 „ Recoveries ... ... ... 106 2 6 1,295,129 1 3 1,295,129 1 3 £24,400 0 0 24,400 0 0 Tabanaki — From Immigration Loan ... ... £211 17 4 „ Stamp Duties ... ... 198 2 8 £410 0 0 410 0 0 £410 0 0 3b*lU U V Wellington— From Immigration Loan ... ... £1,570 16 8 „ Stamp Duties ... 3,629 3 4 £5,200 0 0 5,200 0 0 Hawkb's Bay— From Immigration Loan ... ... £668 15 5 „ Stamp Duties ... ... 1,131 4 7 £1.800 0 O 1,800 0 0 £1,800 0 0 »1,HUU U U Nelson— From Immigration Loan ... ... £16,879 16 3 „ Stamp Duties ... 2,470 3 9 £19,350 0 0 19,350 0 0 Mablbokotoh — From Immigration Loan ... ... 9,663 7 7 „ Stamp Duties ... 336 12 5 10,000 0 0 £10,000 0 0 Canteebuet— From Immigration Loan ... ... £96,237 11 5 „ Stamp Duties ... ... 7,425 4 9 „ Eecoreries ... ... 12 3 10 £103,675 0 0 Westland — From Immigration Loan ... ... £20,780 19 10 „ Stamp Duties ... ... 1,719 0 2 103,675 0 0 £22,500 0 0 22,500 0 0 Otago— From Immigration Loan ... ... £41,370 3 3 „ Stamp Duties ... ... 11,30112 3 „ Recoveries ... ... 153 4 6 52,825 0 0 £52,825 0 0 Total Railways 240,160 0 0 240,160 0 0 Carried forward 4,650,353 18 5

B.—No. 8.

5

BALANCE SHEET.

ending the 30tli Juke, 1872— continued. ISSUES. A. B. c. £ s. (1. £ s. d. £ s. d. Special Fund— continued. 2,930,508 5 7 Brought forward 7. Public Woeks Loan — Transfers to- the several Aooounts below Transfer to Consolidated Fund for Interest Balance on 30th June, 1872 503,290 9 4 33,750 0 0 39,307 6 11 537,040 9 4 Cbown Agents— Temporary Advances paid ... Incidental Expenditure Advance to Westland Transfer to Consolidated Fund Imprest to the Agent-O-eneral Carried to Immigration Acoount Balance 31st March, 1872 576,347 16 3 300,500 0 0 7,470 3 3 7,500 0 0 239,877 3 6 60,000 0 0 2,133 2 6 103,300 15 9 615,480 9 3 Total Balance in Immigration Loan... 718,781 5 0 1,152,520 13 7 1,152,520 18 7 142,608 2 8 8. railways — Auckland— Issued ... ... ... ... £24,-100 0 0 1,295,129 1 3 24,400 0 0 TaBANAKI— Issued ... ... ... ... £410 0 0 410 0 0 Wellington— Issued ... ... ... ... £5,200 0 0 5,200 0 0 £5,200 0 0 Hawke's Bat— Issued ... ... ... ... £1,800 0 0 1,800 0 0 Nelson — Issued ... ... ... ... £19,350 0 0 19,350 0 0 Maeleobotoh — Issued ... ... ... ... £10,000 0 0 10,000 0 0 CANTEEIStHY — Issued ... ... ... ... £103,675 0 0 103,675 0 0 Westland — Issued ... ... ... ... £22,500 0 0 22,500 0 0 Otago— Issued ... ... ... ... £52,825 0 0 52,825 0 0 Total 240,160 0 0 240,160 0 0 Carried forward 4,323,189 4 2

B.— No. 8.

6

D.—BALANCE SHEET for the Year

CONTROLLER'S CASH

KECEIPTS. A. B. C. Special Ptmd— continued. £ s. d. £ s. d. £ b. d. Brought forward 4,650,353 18 5 9. Roads, Nokth Island — From Immigration Loan „ Recoveries 64,549 12 8 5,738 3 4 70,287 10 0 70,287 10 0 10. Immigration— From Immigration Loan ,, Recoveries 29,000 2 4 4,039 17 8 33,100 0 0 33,100 0 0 Ceown Agents— From Immigration Loan ... 2,133 2 6 2,133 2 6 Total Immigration 35,233 2 6 35,233 2 6 11. Land Ptochase— From Immigration Loan ,, Recoveries 44,998 1 0 1 19 0 45,000 0 0 12. Teleqkaphs— From Immigration Loan „ Recoveries 45,000 0 0 29,331 19 6 168 0 6 29,500 0 0 29,500 0 0 13. Watek Supply—• From Immigration Loan 3,000 0 0 3,000 0 0 14. Coal— From Immigration Loan 700 0 0 700 0 0 15. " Appeopriation Act, 1871" — From Immigration Loan „ Recoveries 16,964 14 10 5 0 0 16,909 14 10 16. Road Boards — From Immigration Loan 16,969 14 10 100,000 0 0 100,000 0 0 17. Unappoktioned— From Immigration Loan 12,000 0 0 12,000 0 0 18. Wellington Debts Act — Proceeds of Debentures Refund, Paymaster-General ... 111,720 0 0 389 10 5 Land Fund— ReceiptB 112,109 10 5 112,109 10 5 33,125. 5 4 33,125 5 4 Public Trust Fund— Balance on 1st July, 1871 Receipts —Ordinary ... ... ... Bonds under Wellington Debts Act paid off Deficiency Bill paid off Interest of Trust Fund Investments to the 30th June, 1872 33,125 5 4 60,402 1 0 172,335 13 4 25,000 0 0 38,000 0 0 44,844 1 3 340,581 15 7 340,581 15 7 5,448,861 3 1

BALANCE SHEET

7

B.—No. 8,

ending the 30th JUNE, 1872.

ISSUES. A. B. c. Special Fund— continued. £ b. d. £ s. d. £ s. d. Broaght forward 4,323,189 4, 2 9. Roads —Noethebn Island— Issued 70,287 16 0 70,287 16 0 10. Immigbatiok— Issued 33,100 0 0 33,100 0 0 Ceowk Agents— Expended 2,133 2 6 2,133 2 6 35,233 2 6 Total Immigration ... ... ..; 35,233 2 6 11. Land Puechase — iBsued 45,000 0 0 45,000 0 0 12. Tjelb&baph— Issued ... ... ... :.. 29,500 0 0 29,500 0 0 13. Wateb Supply— Issued 3,000 0 0 3,000 0 0 14. Coal 700 0 0 700 0 0 15. " Appbopeiation Act, 1871" — Issued 16,969 14 10 16,969 14 10 1G. Road Boabds— Issued 100,000 0 0 100,000 0 0 17. Unappobtionbd—■ Issued 12,000 0 0 12,000 0 0 18. Wellington Debts Act — Loan Charges Issued Repayment of Temporary Bonds Balance on 30th June, 1872 ... 569 5 10 64,968 7 4 35,400 0 0 11,171 17 3 100,937 13 2 Land FundsIssues Balance on 30th Jane, 1872 ... 112,109 10 5 25,723 6 6 25,723 6 6 7,401 18 10 33,125 5 4 FuMic Trust FundsIssues Bonds under Wellington Debts Act purchased ... Treasury Bills purchased Deficiency Bills ,, 1'atea i Mortgages „ Interest on Investments returned to Consolidated Fund ... Balance on 30th June, 1872 ... 97,356 2 G 34,000 0 0 90,000 0 0 40,000 0 0 6,910 17 6 23,982 2 3 48,302 13 4 292,279 2 3 Balances on the 30th June, 1872— In Wellington Bank In hands of the Crown Agents 340,581 15 7 220,741 0 11 173,300 2 9 394,041 3 8 Total Balance in the Public Account 5,448,861 3 1

B.—No. 8.

8

CONTROLLER'S CASH BALANCE SHEET.

BALANCE SHEET of the TRUST FUND on the 30th JUNE, 1872.

Db. Cb. £ s. d. 15,281 13 11 80 9 2 565 17 6 1,140 13 5 0 10 8 101 3 11 241 15 5 413 14 2 8S 10 4 892 8 3 386,426 6 6 36 4 9 5,877 7 0 4,681 18 8 520 13 3 370 0 0 1,523 5 8 16,022 4 10 1,027 1 4 30 2 3 50 0 0 28 11 10 £ s. d. Intestate Estates Account Intestate Estates Expenses Estates of Deceased Soldiers Real Estate Adrainstration Supreme Court Trustees Belief Act Unclaimed Dividends Unclaimed Property ,, Balances, closed accounts Post Office Money Order „ Savings Banks Military Savings Banks ... Native Reserves „ 10 per cent., Auckland ,, 5 per cent., Wairarapa „ Wellington Deposits Land Assurance Government Annuities ... Lunatics Estates Merchant Seamen Gj-eneral Assembly Library In Suspense ... ... Bonds of Temporary Loan Treasury Bills due November, 1874 due July, 1873 ,, due July, 1874 Deficiency Bill due September, 1872 Bonds under Wellington Debts Act Guaranteed Mortgages of Patea Settlers Balance in the Wellington Bank ... i 30,000 0 0 211,650 0 0 45,000 0 0 45,000 0 0 40,000 0 0 9,000 0 0 6,940 17 G 47,830 1 4 435,420 18 10 435,420 18 10 James Edwakd EitzGebalp, Controller of the Public Account. Controller's Office, 28th September, 1872.