New Zealand Institute Acts.

Transactions and Proceedings of the Royal Society of New Zealand, Volume 46, 1913, Page 394

New Zealand Institute Acts. New Zealand Institute Act, 1908. The following Act reconstituting the Institute was passed by Parliament:- 1903, No. 48. An Act to reconstitute the New Zealand Institute. [18th November, 1903] Whereas it is desirable to reconstitute the New Zealand Institute with a view to connecting it more closely with the affiliated institutions: Be it therefore enacted by the General Assembly of New Zealand in Parliament assembled, and by the authority of the same, as follows:— 1. The Short Title of this Act is the New Zealand Institute Act, 1903. 2. The New Zealand Institute Act, 1867, is hereby repealed. 3. (1.) The body hitherto known as the New Zealand Institute (here inafter referred to as “the Institute”) shall consist of the Auckland Institute, the Wellington Philosophical Society, the Philosophical Institute of Canterbury, the Otago Institute, the Hawke's Bay Philosophical Institute, the Nelson Institute, the Westland Institute, the Southland Institute, and such others as may hereafter be incorporated in accordance with regulations to be made by the Board of Governors as heremafter mentioned. (2.) Members of the above-named incorporated societies shall be ipso facto members of the Institute. 4. The control and management of the Institute shall be in the hands of a Board of Governors, constituted as follows:— The Governor; The Colonial Secretary; Four members to be appointed by the Governor in Council during the month of December, one thousand nine hundred and three, and two members to be similarly appointed during the month of December in every succeeding year; Two members to be appointed by each of the incorporated societies at Auckland, Wellington, Christchurch, and Dunedin during the month of December in each alternate year; One member to be appointed by each of the other incorporated societies during the month of December in each alternate year. 5. (1.) Of the members appointed by the Governor in Council two shall retire annually on the appointment of their successors; the first two members to retire shall be decided by lot, and thereafter the two members longest in office without reappointment shall retire. (2.) Subject to the provisions of the last preceding subsection, the appointed members of the Board shall hold office until the appointment of their successors.

6. The Board of Governors as above constituted shall be a body cor porate, by the name of the “New Zealand Institute,” and by that name they shall have perpetual succession and a common seal, and may sue and be sued, and shall have power and authority to take, purchase, and hold lands for the purposes hereinafter mentioned. 7.(1.) The Board of Governors shall have power to appoint a fit person, to be known as the “President,” to superintend and carry out all necessary work in connection with the affairs of the Institute, and to pro vide him with such further assistance as may be required. (2.) It shall also appoint the President or some other fit person to be editor of the Transactions of the Institute, and may appoint a committee to assist him in the work of editing the same. (3.) It shall have power to make regulations under which societies may become incorporated to the Institute, and to declare that any incorporated society shall cease to be incorporated if such regulations are not complied with, and such regulations on being published in the Gazette shall have the force of law. (4.) The Board may receive any grants, bequests, or gifts of books or specimens of any kind whatsoever for the use of the Institute, and dispose of them as it thinks fit. (5.) The Board shall have control of the property hereinafter vested in it, and of any additions hereafter made thereto, and shall make regulations for the management of the same, for the encouragement of research by the members of the Institute, and in all matters, specified or unspecified, shall have power to act for and on behalf of the Institute. 8. Any casual vacancy on the Board of Governors, howsoever caused, shall be filled within three months by the society or authority that appointed the member whose place has become vacant, and if not filled within that time the vacancy shall be filled by the Board of Governors. 9.(1.) The first annual meeting of the Board of Governors herein before constituted shall be held at Wellington on some day in the month of January, one thousand nine hundred and four, to be fixed by the Governor, and annual meetings of the Board shall be regularly held thereafter during the month of January in each/ year, the date and place of such annual meeting to be fixed at the previous annual meeting. (2.) The Board of Governors may meet during the year at such other times and places as it deems necessary. (3.) At each annual meeting the President shall present to the meeting a report of the work of the Institute for the year preceding, and a balancesheet, duly audited, of all sums received and paid on behalf of the Institute. 10. The Board of Governors may from time to time, as it sees fit, make arrangements for the holding of general meetings of members of the Institute, at times and places to be arranged, for the reading of scientific papers, the delivery of lectures, and for the general promotion of science in the colony by any means that may appear desirable. 11. The Colonial Treasurer shall, without further appropriation than this Act, pay to the Board of Governors the annual sum of five hundred pounds, to be applied in or towards payment of the general current expenses of the Institute.

12. (1.) On the appointment of the first Board of Governors under this Act the Board of Governors constituted under the Act hereby repealed shall cease to exist, and the property then vested in, or belonging to, or under the control of that Board shall be vested in His Majesty for the use and benefit of the public. (2.) On the recommendation of the President of the Institute the Governor may at any time hereinafter, by Order in Council, declare that any part of such property specified in the Order shall be vested in the Board constituted under this Act.* See New Zealand Gazette, 1st September, 1904. 13. All regulations, together with a copy of the Transactions of the Institute, shall be laid upon the table of both Houses of Parliament within twenty days after the meeting thereof. New Zealand Institute Act, 1908. 1908, No. 130. An Act to consolidate certain Enactments of the General Assembly relating to the New Zealand Institute. Be it enacted by the General Assembly of New Zealand in Parliament assembled, and by the authority of the same, as follows:— 1.(1.) The Short Title of this Act is the New Zealand Institute Act, 1908. (2.) This Act is a consolidation of the enactments mentioned in the Schedule hereto, and with respect to those enactments the following provisions shall apply:— (a.) The Institute and Board respectively constituted under those enactments, and subsisting on the coming into operation of this Act, shall be deemed to be the same Institute and Board respectively constituted under this Act without any change of constitution or corporate entity or otherwise; and the members thereof in office on the coming into operation of this Act shall continue in office until their successors under this Act come into office. (b.) All Orders in Council, regulations, appointments, societies incorporated with the Institute, and generally all acts of authority which originated under the said enactments or any enactment thereby repealed, and are subsisting or in force on the coming into operation of this Act, shall enure for the purposes of this Act as fully and effectually as if they had originated under the corresponding provisions of this Act, and accordingly shall, where necessary, be deemed to have so originated. (c.) All property vested in the Board constituted as aforesaid shall be deemed to be vested in the Board established and recognized by this Act. (d.) All matters and proceedings commenced under the said enactments, and pending or in progress on the coming into operation of this Act, may be continued, completed, and enforced under this Act.

2.(1.) The body now known as the New Zealand Institute (hereinafter referred to as “the Institute”) shall consist of the Auckland Institute, the Wellington Philosophical Society, the Philosophical Institute of Canterbury, the Otago Institute, the Hawke's Bay Philosophical Institute, the Nelson Institute, the Westland Institute, the Southland Institute, and such others as heretofore have been or may hereafter be incorporated therewith in accordance with regulations heretofore made or hereafter to be made by the Board of Governors. (2.) Members of the above-named incorporated societies shall be ipso facto members of the Institute. 3.The control and management of the Institute shall be vested in a Board of Governors (hereinafter referred to as “the Board”), constituted as follows:— The Governor: The Minister of Internal Affairs: Four members to be appointed by the Governor in Council, of whom two shall be appointed during the month of December in every year: Two members to be appointed by each of the incorporated societies at Auckland, Wellington, Christchurch, and Dunedin during the month of December in each alternate year; and the next year in which such an appointment shall be made is the year one thousand nine hundred and nine: One member to be appointed by each of the other incorporated societies during the month of December in each alternate year; and the next year in which such an appointment shall be made is the year one thousand nine hundred and nine. 4.(1.) Of the members appointed by the Governor, in Council, the two members longest in office without reappointment shall retire annually on the appointment of their successors. (2.) Subject to the last preceding subsection, the appointed members of the Board shall hold office until the appointment of their successors. 5.The Board shall be a body corporate by the name of the “New Zealand Institute,” and by that name shall have perpetual succession and a common seal, and may sue and be sued, and shall have power and authority to take, purchase, and hold lands for the purposes hereinafter mentioned. 6.(1.) The Board shall have power to appoint a fit person, to be known as the “President,” to superintend and carry out all necessary work in connection with the affairs of the Institute, and to provide him with such further assistance as may be required. (2.) The Board shall also appoint the President or some other fit person to be editor of the Transactions of the Institute, and may appoint a committee to assist him in the work of editing the same. (3.) The Board shall have power from time to time to make regulations under which societies may become incorporated with the Institute, and to declare that any incorporated society shall cease to be incorporated if such regulations are not complied with; and such regulations on being published in the Gazette shall have the force of law. (4.) The Board may receive any grants, bequests,. or gifts of books or specimens of any kind whatsoever for the use of the Institute, and dispose of them as it thinks fit. (5.) The Board shall have control of the property from time to time vested in it or acquired by it; and shall make regulations for the

management of the same, and for the encouragement of research by the members of the Institute; and in all matters, specified or unspecified, shall have power to act for and on behalf of the Institute. 7.(1.) Any casual vacancy in the Board, howsoever caused, shall be filled within three months by the society or authority that appointed the member whose place has become vacant, and if not filled within that time the vacancy shall be filled by the Board. (2.) Any person appointed to fill a casual vacancy shall only hold office for such period as his predecessor would have held office under this Act. 8.(1.) Annual meetings of the Board shall be held in the month of January in each year, the date and place of such annual meeting to be fixed at the previous annual meeting. (2.) The Board may meet during the year at such other times and places as it deems necessary. (3.) At each annual meeting the President shall present to the meeting a report of the work of the Institute for the year preceding, and a balance-sheet, duly audited, of all sums received and paid on behalf of the Institute. 9.The Board may from time to time, as it sees fit, make arrangements for the holding of general meetings of members of the Institute, at times and places to be arranged, for the reading of scientific papers, the delivery of lectures, and for the general promotion of science in New Zealand by any means that may appear desirable. 10.The Minister of Finance shall from time to time, without further appropriation than this Act, pay to the Board the sum of five hundred pounds in each financial year, to be applied in or towards payment of the general current expenses of the Institute. 11.Forthwith upon the making of any regulations or the publication of any Transactions, the Board shall transmit a copy thereof to the Minister of Internal Affairs, who shall lay the same before Parliament if sitting, or if not, then within twenty days after the commencement of the next ensuing session thereof. Schedule. Enactments consolidated. 1903, No. 48.-The New Zealand Institute Act, 1903. Regulations. The following are the regulations of the New Zealand Institute under the Act of 1903:—* New Zealand Gazette, 14th July, 1904. The word “Institute” used in the following regulations means the New Zealand Institute as constituted by the New Zealand Institute Act, 1903. Incorporation of Societies. 1.No society shall be incorporated with the Institute under the provisions of the New Zealand Institute Act, 1903, unless such society shall consist of not less than twenty-five members, subscribing in the aggregate

a sum of not less than 625 sterling annually for the promotion of art, science, or such other branch of knowledge for which it is associated, to be from time to time certified to the satisfaction of the Board of Governors of the Institute by the President for the time being of the society. 2.Any society incorporated as aforesaid shall cease to be incorporated with the Institute in case the number of the members of the said society shall at any time become less than twenty-five, or the amount of money annually subscribed by such members shall at any time be less than £25. 3. The by-laws of every society to be incorporated as aforesaid shall provide for the expenditure of not less than one-third of the annual revenue in or towards the formation or support of some local public museum or library, or otherwise shall provide for the contribution of not less than one-sixth of its said revenue towards the extension and maintenance of the New Zealand Institute. 4. Any society incorporated as aforesaid which shall in any one year fail to expend the proportion of revenue specified in Regulation No. 3 aforesaid in manner provided shall from henceforth cease to be incorporated with the Institute. Publications. 5. All papers read before any society for the time being incorporated with the Institute shall be deemed to be communications to the Institute, and then may be published as Proceedings or Transactions of the Institute, subject to the following regulations of the Board of the Institute regarding publications:- (a.) The publications of the Institute shall consist of— (1.) A current abstract of the proceedings of the societies for the time being incorporated with the Institute, to be intituled “Proceedings of the New Zealand Institute”; (2.) And of transactions comprising papers read before the incorporated societies (subject, however, to selection as hereinafter mentioned), and of such other matter as the Board of Governors shall from time to time determine to publish, to be intituled “Transactions of the New Zealand Institute.” (b.) The Board of Governors shall determine what papers are to be published. (c.) Papers not recommended for publication may be returned to their authors if so desired. (d.) All papers sent in for publication must be legibly written, typewritten, or printed. (e.) A proportional contribution may be required from each society towards the cost of publishing Proceedings and Transactions of the Institute. (f.) Each mcorporated society will be entitled to receive a proportional number of copies of the Transactions and Proceedings of the New Zealand Institute, to be from time to time fixed by the Board of Governors. Management of the Property of the Institute. 6.All property accumulated by or with funds derived from incorporated societies, and placed in charge of the Institute, shall be vested in the Institute, and be used and applied at the discretion of the Board of

Governors for public advantage, in like manner with any other of the property of the Institute. 7. All donations by societies, public Departments, or private individuals to the Institute shall be acknowledged by a printed form of receipt and shall be entered in the books of the Institute provided for that purpose, and shall then be dealt with as the Board of Governors may direct. Honorary Members. 8. The Board of Governors shall have power to elect honorary members (being persons not residing in the Colony of New Zealand), provided that the total number of honorary members shall not exceed thirty. 9. In case of a vacancy in the list of honorary members, each incorporated society, after intimation from the Secretary of the Institute, may nominate for election as honorary member one person. 10. The names, descriptions, and addresses of persons so nominated, together with the grounds on which their election as honorary members is recommended, shall be forthwith forwarded to the President of the New Zealand Institute, and shall by him be submitted to the Governors at the next succeeding meeting. General Regulations. 11. Subject to the New Zealand Institute Act, 1908, and to the foregoing rules, all societies incorporated with the Institute shall be entitled to retain or alter their own form of constitution and the by-laws for their own management, and shall conduct their own affairs. 12. Upon application signed by the President and countersigned by the Secretary of any society, accompanied by the certificate required under Regulation No. 1, a certificate of incorporation will be granted under the seal of the Institute, and will remain in force as long as the foregoing regulations of the Institute are complied with by the society. 13. In voting on any subject the President is to have a deliberate as well as a casting vote. 14. The President may at any time call a meeting of the Board, and shall do so on the requisition in writing of four Governors. 15. Twenty-one days' notice of every meeting of the Board shall be given by posting the same to each Governor at an address furnished by him to the Secretary. 16. In case of a vacancy in the office of President, a meeting of the Board shall be called by the Secretary within twenty-one days to elect a new President. 17. The Governors for the time being resident or present in Wellington shall be a Standing Committee for the purpose of transacting urgent business and assisting the officers. 18. The Standing Committee may appoint persons to perform the duties of any other office which may become vacant. Any such appointment shall hold good until the next meeting of the Board, when the vacancy shall be filled. 19. The foregoing regulations may be altered or amended at any annual meeting, provided that notice be given in writing to the Secretary of the Institute not later than the 30th November.

The Hutton Memorial Medal and Research Fund. Resolved by the Board of Governors of the New Zealand Institute that- 1. The funds placed in the hands of the Board by the committee of subscribers to the Hutton Memorial Fund be called “The Hutton Memorial Research Fund,” in memory of the late Captain Frederick Wollaston Hutton, F.R.S. Such fund shall consist of the moneys subscribed and granted for the purpose of the Hutton Memorial, and all other funds which may be given or granted for the same purpose. 2. The funds shall be vested in the Institute. The Board of Governors of the Institute shall have the control of the said moneys, and may invest the same upon any securities proper for trust-moneys. 3. A sum not exceeding £100 shall be expended in procuring a bronze medal to be known as “The Hutton Memorial Medal.” 4. The fund, or such part thereof as shall not be used as aforesaid, shall be invested in such securities as aforesaid as may be approved of by the Board of Governors, and the interest arising from such investment shall be used for the furtherance of the objects of the fund. 5. The Hutton Memorial Medal shall be awarded from time to time by the Board of Governors, in accordance with these regulations, to persons who have made some noticeable contribution in connection with the zoology, botany, or geology of New Zealand. 6. The Board shall make regulations setting out the manner in which the funds shall be administered. Such regulations shall conform to the terms of the trust. 7. The Board of Governors may, in the manner prescribed in the regulations, make grants from time to time from the accrued interest to persons or committees who require assistance in prosecuting researches in the zoology, botany, or geology of New Zealand. 8. There shall be published annually in the “Transactions of the New Zealand Institute” the regulations adopted by the Board as aforesaid, a list of the recipients of the Hutton Memorial Medal, a list of the persons to whom grants have been made during the previous year, and also, where possible, an abstract of researches made by them. Regulations under which the Hutton Memorial Medal shall be awarded and the Research Fund administered. 1. Unless in exceptional circumstances, the Hutton Memorial Medal shall be awarded not oftener than once in every three years; and in no case shall any medal be awarded unless, in the opinion of the Board, some contribution really deserving of the honour has been made. 2. The medal shall not be awarded for any research published previous to the 31st December, 1906. 3. The research for which the medal is awarded must have a distinct bearing on New Zealand zoology, botany, or geology. 4. The medal shall be awarded only to those who have received the greater part of their education in New Zealand or who have resided in New Zealand for not less than ten years. 5. Whenever possible, the medal shall be presented in some public manner.

6. The Board of Governors may, at an annual meeting, make grants from the accrued interest of the fund to any person, society, or committee for the encouragement of research in New Zealand zoology, botany, or geology. 7. Applications for such grants shall be made to the Board before the 30th September. 8. In making such grants the Board of Governors shall give preference to such persons as are defined in regulation 4. 9. The recipients of such grants shall report to the Board before the 31st December in ‘the year following, showing in a general way how the grant has been expended and what progress has been made with the research. 10. The results of researches aided by grants from the fund shall, where possible, be published in New Zealand. 11. The Board of Governors may from time to time amend or alter the regulations, such amendments or alterations being in all cases in conformity with resolutions 1 to 4. Award of the Hutton Memorial Medal. 1911. Professor W. B. Benham, D.Sc., F.R.S., University of Otago- for researches in New Zealand zoology. 1914. Dr. L. Cockayne, F.R.S., F.L.S.-For researches on the ecology of New Zealand plants. Grants from the Hutton Memorial Research Fund. 1914. (1.) To F. W. Hilgendorf, D.Sc.-£10 for apparatus required in the investigation of the artesian wells of Christchurch and neighbourhood. (2.) To Mr. T. Hall—£20 for expenses in collecting specimens of New Zealand fauna for Major T. Broun and Professor C. Chilton. Hector Memorial Research Fund. Declaration of Trust. This deed, made the twenty-seventh day of January, one thousand nine hundred and twelve, between the New Zealand Institute, a body corporate duly incorporated by the New Zealand Institute Act, 1908, of the one part, and the Public Trustee, of the other part: Whereas the New Zealand Institute is possessed of a fund consisting now of the sum of one thousand and forty-five pounds ten shillings and twopence (£1,045 10s. 2d.), held for the purpose of the Hector Memorial Research Fund on the terms of the rules and regulations made by the Governors of the said Institute hereinafter set forth: And whereas the said money has been transferred to the Public Trustee for the purposes of investment, and the Public Trustee for the purposes of investment, and the Public Trustee now holds the same for such purposes, and it is expedient to declare the trusts upon which the same is held by the Public Trustee: Now this deed witnesseth that the Public Trustee shall hold the said moneys, and all other moneys which shall be handed to him by the said Governors, for the same purposes upon trust from time to time, to invest the same in the common fund of the Public Trust Office, and to hold the principal and income thereof for the purposes set out in the said rules hereinafter set forth.

And it is hereby declared that it shall be lawful for the Public Trustee to pay, and he shall pay, all or any of the said moneys, both principal and interest, to the Treasurer of the said New Zealand Institute upon being directed so to do by a resolution of the Governors of the said Institute, and a letter signed by the Secretary of the said Institute, enclosing a copy of such resolution, certified by him and by the President as correct, shall be sufficient evidence to the Public Trustee of the due passing of such resolution: And upon receipt of such letter and copy, the receipt of the Treasurer for the time being of the said Institute shall be a sufficient discharge to the Public Trustee: And in no case shall the Public Trustee be concerned to inquire into the administration of the said moneys by the Governors of the said Institute. As witness the seals of the said parties hereto, the day and year first hereinbefore written. Rules and Regulations made by the Governors of the New Zealand Institute in relation to the Hector Memorial Research Fund. 1. The funds placed in the hands of the Board by the Wellington Hector Memorial Committee be called “The Hector Memorial Research Fund,” in memory of the late Sir James Hector, K.C.M.G., F.R.S. Such fund shall consist of the moneys subscribed and granted for the purpose of the memorial, and all other funds which may be given or granted for the same purpose. 2. The funds shall be vested in the Institute. The Board of Governors of the Institute shall have the control of the said moneys, and may invest the same upon any securities proper for trust-moneys. 3. A sum not exceeding one hundred pounds (£100) shall be expended in procuring a bronze medal, to be known as the Hector Memorial Medal. 4. The fund, or such part thereof as shall not be used as aforesaid, shall be invested in such securities as may be approved by the Board of Governors, and the interest arising from such investment shall be used for the furtherance of the objects of the fund. 5. The Hector Memorial Medal and Prize shall be awarded annually by the Board of Governors. 6. The research for which the medal and prize are awarded must have a distinct bearing on New Zealand—(1) Botany, (2) chemistry, (3) ethnology, (4) geology, (5) physics (including mathematics and astronomy), (6) zoology (including animal physiology). 7. Whenever possible the medal shall be presented in some public manner. Award of the Hector Memorial Research Fund. 1912. L. Cockayne, Ph.D., F.L.S., F.R.S.— For researches in New Zealand botany. 1913. T. H. Easterfield, M.A., Ph.D.–For researches in chemistry. 1914. Elsdon Best–For researches in New Zealand ethnology.