New Zealand Institute Amendment Act, 1920. 1920, No. 3.

Transactions and Proceedings of the Royal Society of New Zealand, Volume 59, 1928, Page 943

New Zealand Institute Amendment Act, 1920. 1920, No. 3. An Act to amend the New Zealand Institute Act, 1908. [30th July, 1920. Be it enacted by the General Assembly of New Zealand in Parliament assembled, and by the authority of the same, as follows:— 1. This Act may be cited as the New Zealand Institute Amendment Act, 1920, and shall be read together with and deemed part of the New Zealand Institute Act, 1908. 2. Section ten of the New Zealand Institute Act, 1908, is hereby amended by omitting the words “five hundred pounds,” and substituting the words “one thousand pounds.” From the Finance Act, 1925, No. 51. 7. (1.) The Minister of Finance shall, without further authority than this section, pay to the Board of Governors of the New Zealand

Institute the sum of one thousand five hundred pounds in each financial year, commencing with the year beginning on the first day of April, nineteen hundred and twenty-five, to be applied in or towards payment of the general expenses of the Institute. (2.) This section is in substitution for section ten of the New Zealand Institute Act, 1908, and that section and the New Zealand Institute Amendment Act, 1920, are hereby repealed. Regulations. The following are the regulations of the New Zealand Institute under the Act of 1903:—* New Zealand Gazette, 14th July, 1904. The word “Institute” used in the following regulations means the New Zealand Institute as constituted by the New Zealand Institute Act, 1903. Incorporation of Societies. 1. No society shall be incorporated with the Institute under the provisions of the New Zealand Institute Act, 1903, unless such society shall consist of not less than twenty-five members, subscribing in the aggregate a sum of not less than £25 sterling annually for the promotion of art, science, or such other branch of knowledge for which it is associated, to be from time to time certified to the satisfaction of the Board of Governors of the Institute by the President for the time being of the society. 2. Any society incorporated as aforesaid shall cease to be incorporated with the Institute in case the number of the members of the said society shall at any time become less than twenty-five, or the amount of money annually subscribed by such members shall at any time be less than £25. 3. The by-laws of every society to be incorporated as aforesaid shall provide for the expenditure of not less than one-third of the annual revenue in or towards the formation or support of some local public museum or library, or otherwise shall provide for the contribution of not less than one-sixth of its said revenue towards the extension and maintenance of the New Zealand Institute. 4. Any society incorporated as aforesaid which shall in any one year fail to expend the proportion of revenue specified in Regulation No. 3 aforesaid in manner provided shall from henceforth cease to be incorporated with the Institute. Publications. 5. All papers read before any society for the time being incorporated with the Institute shall be deemed to be communications to the Institute, and then may be published as Proceedings or Transactions of the Institute, subject to the following regulations of the Board of the Institute regarding publications:— (a.) The publications of the Institute shall consist of— (1.) A current abstract of the proceedings of the societies for the time being incorporated with the Institute, to be intituled “Proceedings of the New Zealand Institute”;

(2.) And of transactions comprising papers read before the incorporated societies (subject, however, to selection as hereinafter mentioned), and of such other matter as the Board of Governors shall from time to time determine to publish, to be intituled “Transactions of the New Zealand Institute.” (b.) The Board of Governors shall determine what papers are to be published. (c.) Papers not recommended for publication may be returned to their authors if so desired. (d.) All papers sent in for publication must be legibly written, typewritten, or printed. (e.) A proportional contribution may be required from each society towards the cost of publishing Proceedings and Transactions of the Institute. (f.) Each incorporated society will be entitled to receive a proportional number of copies of the Transactions and Proceedings of the New Zealand Institute, to be from time to time fixed by the Board of Governors. Management of the Property of the Institute. 6. All property accumulated by or with funds derived from incorporated societies, and placed in charge of the Institute, shall be vested in the Institute, and be used and applied at the discretion of the Board of Governors for public advantage, in like manner with any other of the property of the Institute. 07. All donations by societies, public Departments, or private individuals to the Institute shall be acknowledged by a printed form of receipt and shall be entered in the books of the Institute provided for that purpose, and shall then be dealt with as the Board of Governors may direct. Honorary Members. 8. The Board of Governors shall have power to elect honorary members (being persons not residing in the Colony of New Zealand), provided that the total number of honorary members shall not exceed thirty. 9. In case of a vacancy in the list of honorary members, each incorporated society, after intimation from the Secretary of the Institute, may nominate for election as honorary member one person. 10. The names, descriptions, and addresses of persons so nominated, together with the grounds on which their election as honorary members is recommended, shall be forthwith forwarded to the President of the New Zealand Institute, and shall by him be submitted to the Governors at the next succeeding meeting. Additional Regulation adopted by Board of Governors on 30th January, 1923, and published in the New Zealand Gazette of 28th May, 1925. 10A. Vacancies in the list of honorary members shall be announced at each annual meeting of the Board of Governors, and such announcement be communicated as early as possible to each incorporated

society, and each such society shall on or before the 1st December nominate one person for each vacancy as honorary member, and the election shall take place at the next annual meeting of the Board of Governors. General Regulations. 11. Subject to the New Zealand Institute Act, 1908, and to the foregoing rules, all societies incorporated with the Institute shall he entitled to retain or alter their own form of constitution and the bylaws for their own management, and shall conduct their own affairs. 12. Upon application signed by the President and countersigned by the Secretary of any Society, accompanied by the certificate required under Regulation No. 1, a certificate of incorporation will be granted under the seal of the Institute, and will remain in force as long as the foregoing regulations of the Institute are complied with by the society. 13. In voting on any subject the President is to have a deliberate as well as a casting vote. 14. The President may at any time call a meeting of the Board, and shall do so on the requisition in writing of four Governors. 15. Twenty-one days' notice of every meeting of the Board shall be given by posting the same to each Governor at an address furnished by him to the Secretary. 16. In case of a vacancy in the office of President, a meeting of the Board shall be called by the Secretary within twenty-one days to elect a new President. 17. The Governors for the time being resident or present in Wellington shall be a Standing Committee for the purpose of transacting urgent business and assisting the officers. 18. The Standing Committee may appoint persons to perform the duties of any other office which may become vacant. Any such appointment shall hold good until the next meeting of the Board, when the vacancy shall be filled. 19. The foregoing regulations may be altered or amended at any annual meeting, provided that notice be given in writing to the Secretary of the Institute not later than 30th November. The following additional regulations, and amendment to regulations, were adopted at a general meeting of the Board of Governors of the New Zealand Institute, held at Wellington on the 30th January. 1918, and at Christchurch on the 3rd February, 1919. (See New Zealand Gazette, No. 110, 4th September, 1919.) Regulations governing the Fellowship of the Institute. 20. The Fellowship of the New Zealand Institute shall be an honorary distinction for the life of the holder. 21. The Original Fellows shall be twenty in number, and shall include the past Presidents and the Hutton and Hector Medallists who have held their distinctions and positions prior to 3rd February, 1919, and who at that date are members of the Institute. The remaining Original Fellows shall be nominated as provided for in Regula-

tion 26 (a), and shall be elected by the said past Presidents and Hector and Hutton Medallists. 22. The total number of Fellows at any time shall not be more than forty. 23. After the appointment and election of the Original Fellows, as provided in Regulation 21, not more than four Fellows shall be elected in any one year. The number to be elected in any year shall be decided by the Board of Governors at the previous annual meeting. 24. The Fellowship shall be given for research or distinction in science. 25. No person shall be nominated or elected as Fellow unless he has been a member of the N.Z. Institute for three years immediately preceding his nomination, or for five years at any period preceding his nomination. 26. After the appointment and election of the Original Fellows as provided in Regulation 21 there shall be held an annual election of Fellows at such time as the Board of Governors shall appoint. Such election shall be determined as follows:— (a.) Each of the incorporated societies at Auckland, Wellington, Christchurch, and Dunedin may nominate not more than twice as many persons as there are vacancies, and each of the other incorporated societies may nominate as many persons as there are vacancies. Each nomination must be accompanied by a statement of the qualifications of the candidate for Fellowship. (b.) Out of the persons &o nominated the Fellows resident in New Zealand shall select twice as many persons as there are vacancies, if so many be nominated. (c.) The names of the nominees shall be submitted to the Fellows at least six months, and the names selected by them submitted to the Governors at least three months, before the date fixed for the annual meeting of the Board of Governors at which the election is to take place. (d.) The election shall be made by the Board of Governors at the annual meeting from the persons selected by the Fellows. (e.) The methods of selection in subclause (b) and of the election in sub-clause (d) shall be determined by the Board of Governors. (f.) The official abbreviation of the title “Fellow of the New Zealand Institute” shall be “F.N.Z.Inst.” Additional Regulation adopted by Board of Governors on 30th January, 1923, and published in the New Zealand Gazette of 28th May, 1925. 26A. The consent of the candidate must be obtained in writing. The information regarding each candidate shall be condensed to one foolscap sheet of typewritten matter. When a candidate is proposed by more than one society it shall be sufficient to circulate to voters the information supplied by one society.

Subsection (e) shall be rescinded, and the following inserted:— Method of Selection in Subclause (b) and of Election in Subclause (d) Names of Candidates, in Alphabetical Order. x Apple, Charles Brown, John Smith, James There are vacancies to be filled. Place a cross in the column marked X against the name of each candidate for whom you wish to vote. The vote will be invalid if— (a.) More than the required number is voted for on the paper: (b.) The voter signs the voting-paper: (c.) The voting-paper is not returned on the date announced. Amendment to Regulations. Regulation 5 (a) of the regulations published in the New Zealand Gazette on the 14th July, 1904, is hereby amended to read:— “(a.) The publications of the Institute shall consist of— “(1.) Such current abstract of the proceedings of the societies for the time being incorporated with the Institute as the Board of Governors deems desirable; “(2.) And of transactions comprising papers read before the incorporated societies or any general meeting of the New Zealand Institute (subject, however, to selection as hereinafter mentioned), and of such other matter as the Board of Governors shall from time to time for special reasons in each case determine to publish, to be intituled Transactions of the New Zealand Institute.” Additional Regulations. The following additional regulations, made at various times by the Board of Governors under the New Zealand Institute Act, 1908, were adopted at a general meeting of the Board held on the 30th January, 1923, and published in the New Zealand Gazette of the 28th May, 1925. Board of Governors. Members of the Board of Governors shall not hold any paid office under the Board. General Regulations. The President shall be ex officio a member of all committees. The Hon. Editor shall be convener of the Publications Committee. The seal of the old Institute bearing the date of establishment as 1867 shall be adopted as the seal of the New Zealand Institute reconstituted by the New Zealand Institute Act, 1903, and continued by the New Zealand Institute Act, 1908. An abstract of all business transacted at each meeting of the Standing Committee shall be prepared and communicated to all members of the Board after each meeting. The quorum of the Standing Committee meetings shall be four.

Endowment Fund. A fund to be called an “Endowment Fund” shall be set up, the interest on which for any year may be spent for purposes of the Institute, but the capital may not be spent. All interest accruing from moneys deposited in the Institute's General Account in the Post Office Savings-bank shall be credited to the Endowment Fund, unless otherwise allocated by the Board at the annual meeting at which the amount of the annual interest is reported. Trust Accounts. Trust-moneys — namely, the Carter, Hector, Hutton, and Hamilton Funds—shall, when deposited in the Post Office Savings-bank, be placed in separate accounts for each trust. Regulations for Administering The Government Research Grant.* In addition to these regulations the Standing Committee is also bound by certain resolutions which appear on page 536 of volume 49, Trans. N.Z Inst., and which grantees are also bound to observe. All grants shall be subject to the following conditions, and each grantee shall be duly informed of these conditions:— 1. All instruments, specimens, objects, or materials of permanent value, whether purchased or obtained out of or by means of the grant, or supplied from among those at the disposal of the Institute, are to be regarded, unless the Research Grants Committee decide otherwise, as the property of the Institute, and are to be returned by the grantee, for disposal according to the orders of the committee, at the conclusion of his research, or at such other time as the committee may determine. 2. Every one receiving a grant shall furnish to the Research Grants Committee, on or before the 1st January following upon the allotment of the grant, a report (or, if the object of the grant be not attained, an interim report, to be renewed at the same date in each subsequent year until a final report can be furnished or the committee dispense with further reports), containing (a) a brief statement showing the results arrived at or the stage which the inquiry has reached; (b) a general statement of the expenditure incurred, accompanied, as far as is possible, with vouchers; (c) a list of the instruments, specimens, objects, or materials purchased or obtained out of the grant, or supplied by the committee, which are at present in his possession; and (d) reference to any transactions, journals, or other publications in which results of the research have been printed. In the event of the grantee failing to send in within three months of the said 1st January a report satisfactory to the committee he may be required, on resolution of the Board of Governors, to return the whole of the sum allotted to him. 3. Where a grant is made to two or more persons acting as a committee for the purpose of carrying out some research, one member

of the said committee shall assume the responsibility of furnishing the report and receiving and disbursing the money. 4. Papers in which, results are published that have been obtained through aid furnished by the Government grant should contain an acknowledgment of that fact. 5. Every grantee shall, before any of the grant is paid to him, be required to sign an engagement that he is prepared to carry out the general conditions applicable to all grants, as well as any conditions which may be attached to his particular grant. 6. In cases where specimens or preparations of permanent value are obtained through a grant the committee shall, as far as possible, direct that such specimens shall be deposited in a museum or University college within the province where the specimens or material were obtained, or in which the grantee has worked. The acknowledgment of the receipt of the specimens by such institution shall fully satisfy the claims of the Institute. 7. In cases where, after completion of a research, the committee directs that any instrument or apparatus obtained by means of the grant shall be deposited in an institution of higher learning, such deposit shall be subject to an annual report from the institution in question as to the condition of the instrument or apparatus, and as to the use that has been made of it. Additional Regulations adopted by Board of Governors on 30th January, 1923, and published in the New Zealand Gazette of 28th May, 1925. 8. Grants shall be given preferentially to investigations which appear to have an economic bearing; purely scientific investigations to be by no means excluded. When the research is one that leads to a direct economic advance the Government shall reserve to itself the right of patenting the discovery and of rewarding the discoverer but it is to be understood that grants from the research-grant vote are not in the nature of a reward or a prize, but for out-of-pocket expenses incurred by the research worker, including salary or endowment of assistant, but not salary for the grantee himself. Plants, books, apparatus, chemicals, &c., purchased for applicants are to remain the property of the Institute, and eventually to form a loan collection of apparatus in the manner now practised by the Royal Society of London. First method of initiating researches: Applications shall be invited for grants in aid of research to be specified by applicants. Second method of initiating researches: The Governors of the Institute shall suggest from time to time subjects the investigation of which is desirable, and ask capable investigators to undertake such researches, the Institute paying for apparatus, material, and working-expenses, including assistance. 9. All applications for grants shall come through some incorporated society. 10. In the case of a refusal to recommend a grant, the Standing Committee shall not give any reasons for its refusal, unless such reason is stated in the minutes of the Standing Committee's meeting.

Research Grants made during 1927 and 1928. Through the Auckland Institute: Mosquito Control Committee, £300 and £100 for continuation of its work. Mr. A. E. Brookes, £40, for study of the Coleoptera of the Islands off the Auckland Coast. Through the Wellington Philosophical Society: Professor D. C. H. Florance, £38 for research on Oscillation Crystals and Supersonic Waves. Dr. G. H. Uttley, £35 for micrographic appartus for research on Bryozoa. Through the Philosophical Institute of Canterbury. Mr. E. W. Bennett, £200 for a Natural History Survey of Lake Forsyth. Dr. C. Coleridge Fair, £150 for continuation of Research on Helium. Mr. G. Jobberns, £25 for completion of work on Correlation of Shore Platforms on the North East Coast of the South Island. Professor R. Speight, £150 for Geological Report on Mt. Somers District. Dr. H. G. Denham, £75 for research on Essential Oil of Pinus Insignus. Through the Otago Institute: Dr. J. K. H. Inglis, £10 for continuation of research of Essential Oils of New Zealand Plants. Mr. F. J. Turner, £100 for Geological Expedition to Red Hills. Through the Nelson Institute: Dr. K. M. Curtis, 50 for Investigation into Diseases of Tomatoes. Dr. K. M. Curtis, 50 for Control of Black Rot in Hops. Mr. A. Philpott, £40 for collecting specimens of Lepidoptera of Mt. Cook District. Through the Manawatu Philosophical Society: Dr. G. H. Cunningham, £25 for Mycological Survey of the Tongariro National Park. Messrs. Wild and Zotov, £10 for research on Sexuality of New Zealand Coprosmas.